General Administration

Job Description:

• Role title: General Administration

• Role type: Permanent full time

• Role grade: Admin Officer Level 3

• Department and location: The Kinghorn Cancer Centre St Vincents Hospital Darlinghurst

• Salary: $68338.78 $70468.73 super
  

Better and fairer care. Always.

We are St Vincents Health Australia Australias largest notforprofit provider of health and aged care services.

Founded by The Sisters of Charity in 1857 our 30000 healthcare superheroes operatepublic and private hospitals residential aged care community and virtual care and outreach programs.

About the role

We are seeking an organised and proactive team member to support our outpatient services. In this role you will:

• Coordinate patient appointments and clinic schedules managing booking changes cancellations and logistics such as transport and interpreter services especially for patients with special needs including veterans and rural residents.

• Provide highquality front desk and reception services including answering calls confirming patient details liaising with healthcare teams and delivering excellent customer service in a busy clinical environment.

• Maintain accurate patient records and documentation using electronic medical systems to input test results prepare correspondence and ensure proper filing and recordkeeping across multiple clinics and services.

• Support medical staff and clinical trials by preparing and forwarding medical records managing mail and faxes coordinating medication approvals and ensuring timely data handling for research and reporting.

• Assist with general administrative duties including managing supplies maintaining procedure manuals handling in/out trays and providing reception relief when needed contributing to the smooth operation of the department.

About you

To succeed in this role you will bring:

• Proven experience in healthcare administration with a solid understanding of clinical workflows and patientfacing services in a hospital or medical setting.

• Strong organisational and time management skills with the ability to prioritise tasks meet deadlines and manage competing demands in a busy environment.

• Excellent communication and interpersonal skills both written and verbal with the confidence to interact professionally with patients families and multidisciplinary teams.

• Confidence using technology and software including Microsoft Office (Word Excel) electronic medical records and systems like Medicare HPOS.

• A professional and selfmotivated approach with demonstrated public relations skills and the ability to work independently while contributing to a collaborative team culture

Why work at St Vincents

• Join us on our mission to provide care to all including the most atrisk people in our community

• Discounted access to many gyms for you and your family with Fitness Passport

• Access to discounted private health insurance with Medibank

• Access to a government salary sacrifice program. Make a proportion of your salary taxfree

• Committed to financial support for educational development scholarship programs paid study leave

About the hospital

In this role you will be based at St Vincents hospital Darlinghurst.

• A busy innercity hospital in a beautiful location

• Surrounded by great cafes galleries and theatres parks nightlife and nearby glorious beaches

• A place of expert clinical care for atrisk people

• Closely partnered with universities & affiliated research institutes many of which are located oncampus

• Centres of excellence include heart & lung transplantation bone marrow transplantation cardiology cancer care AIDS/HIV respiratory medicine mental health homeless health drug & alcohol services and correctional health

Sponsorship / work rights for Australia

Please note visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role.

Preemployment checks

Your employment is conditional upon the completion of all rolerequired preemployment checks including relevant immunisations.

Equal opportunity

We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.

How to apply

The closing date for applications is 15 May 2025
Please submit your resume and a brief cover letter highlighting how your interest skills and experience align with each of the requirements listed in the About You section here.
Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.
Respectfully this role is not open to recruitment agencies

Reconciliation Action Plan:

At St Vincents we acknowledge the importance of creating a work environment that is welcoming safe equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information visit https:// or get in contact at

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct