Multi Property Assistant Purchasing Manager

JOB SUMMARY

This Position oversees Al Manara a Luxury Collection Hotel Saraya Aqaba and Westin Aqaba Resort & Spa

Responsible for following established procedures in ordering receiving storing distributing and payment of items. Assists in formulating an approved vendors list encompassing all categories.

CANDIDATE PROFILE

Education and Experience

4year bachelors degree in Finance and Accounting or related major; no work experience required.

CORE WORK ACTIVITIES

Assisting in Managing Work Projects Policies and Standards for Purchasing Across Departments

Assists with generating and providing accurate and timely results in the form of reports presentations etc.

Compiles codes categorizes calculates tabulates audits or verifies information or data.

Assures sanitation compliance.

Assists Executive Chef in all aspects of purchasing (e.g. Food Beverage and Controllable) to ensure quality and profitability.

Orders all food and beverage based on business needs.

Assists Executive Chef in maintaining/lower budgeted food/controllable costs.

Assists in enforcing first in/first out inventory rotation for all storeroom products.

Maintains sanitation and safety standards as specified in the brand guidelines.

Ensures that proper safeguards are in effect for the security of the food and beverage storeroom assets.

Enforces item useup with storeroom personnel and kitchen management to keep inventory at lowest level possible levels.

Communicates with kitchen restaurant management and vendors to ensure timing of deliveries satisfies advanced food production needs.

Checks invoice on goods received against shipment to ensure quantity quality weights and purchase specifications are as ordered.

Uses existing computer programs to perform daily and period end food and beverage costs.

Maintains inventory controls for proper levels dating rotation requisitions etc.

Completes administrative tasks on a timely basis (e.g. C7s menu costing general office duties).

Completes period end inventory according to Food and Beverage and Accounting standard operation procedures.

Calculates figures for food and beverage inventory.

Ensures that price and product availability issues are communicated as needed to the F & B Director and Executive Chef.

Assists in receiving and inspecting all deliveries.

Maintains an accurate controllable log and beverage perpetual.

Ensures accurate administration of all invoices and adherence to proper bookkeeping procedures.

Demonstrating and Applying Accounting Knowledge to Purchasing Operations

Demonstrates knowledge of jobrelevant issues products systems and processes.

Uses computers and computer systems (including hardware and software) to program write software set up functions enter data or process information.

Uses relevant information and individual judgment to determine whether events or processes comply with laws regulations or standards.

Keeps uptodate technically and applying new knowledge to your job.

Demonstrates knowledge and proficiency of A.S.I. standards.

Maintaining Finance and Accounting Goals

Submits reports in a timely manner ensuring delivery deadlines.

Ensures profits and losses are documented accurately.

Achieves and exceeds goals including performance goals budget goals team goals etc.

Develops specific goals and plans to prioritize organize and accomplish your work.

Monitors all taxes that apply ensuring that taxes are current collected and/or accrued.

Additional Responsibilities

Provides information to supervisors coworkers and subordinates by telephone in written form email or in person.

Analyzes information and evaluates results to choose the best solution and solve problems.

Interacts with kitchen staff vendors and Executive Chef.

Uses existing computer programs effectively to post invoices update items and costs.

Attends and participates in all pertinent meetings.

Provide direction and assistance to other organizational units regarding accounting and budgeting policies and procedures and efficient control and utilization of financial resources.

Informs and/or updates the executives the peers and the subordinates on relevant information in a timely manner.