Human Resource Representative
Human Resource Representative
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Job Description
Human Resource Representative
Work type: On Campus
Location: Normal Illinois
Title: Human Resource Representative
Division Name: Finance and Planning
Department: Human Resources
Job Summary
HR Systems and the Data Management team serves as a key piece of the overall planning and retention efforts for excellent faculty/staff at Illinois State University. The Human Resource Representative works in the Systems area of Human Resources and performs a variety of data analysis and entry. Serving as the primary Data Management Specialist for at least one area of Employees/Personnel con campus. Faculty and Administrative Professionals)
The primary function is that of data entry/analysis in 2 Oracle systems. This position has ownership of data integrity and provides support by having functional knowledge of ISUs business practices related to Human Resources Payroll Budget Office of Technology Solutions and all other customers that Human Resources serves.
The incumbent must understand the relationship of employment policy/processes data entry systems as well as employee benefits for all employment groups.
The incumbent will scrutinize hiring documents and provide quality institutional and employee related data which the University maintains and will ensure data integrity control and records management. This includes accessing relevant and accurate current historical and future data that support business processes legal requirements reporting technology commitment accounting and policy analysis.
Accuracy and initiative are a must. Ability to identify and resolve customer issues by inquiry researching understanding and applying all the resources available.
Additional Information
University Benefit Highlights:
Insurance benefits including health dental vision and life
Retirementand supplemental retirement planning options
Tuition waiver benefitsavailable to staff as well as their eligible dependents
Paidholiday/administrative closuresduring Thanksgiving and Winter Breaks
Paidbenefit time
Additional University Benefit information including information regarding eligibility to participate in the State Universities Retirement System and the State of Illinois Group Insurance program can be reviewed here: Rate / Pay Rate
$23.50 per hour
Required Qualifications
1. High school diploma or equivalent.
2. Any one or any combination totaling two 2 years 24 months) from the following categories below:
A. course work in human resource administration business administration or a closely related field as measured by the following conversion table or its proportional equivalent:
30 semester hours equals one 1 year 12 months)
Associates Degree 60 semester hours) equals eighteen months 18 months)
90 semester hours equals two 2 years 24 months)
B. progressively more responsible work experience maintaining monitoring and/or processing human resource records and reports.
Preferred Qualifications
1. Understanding of the University Mission and Goals with a working knowledge of the University structure for Governance Administration and Academic Colleges.
2. Familiarity with personnel records handling.
3. Experience with data input and/or extraction in PeopleSoft or other HRIS.
Work Hours
Monday Friday; 8:00 a.m. 4:30 p.m.
Functional Expectations
Must be able to complete the following with or without a reasonable accommodation:
1. Effectively communicate on a daily basis.
2. Remain at a workstation for extended periods.
3. Distinguish colors on a monitor.
Proposed Starting Date
May 2025
Required Applicant Documents
Transcripts see Special Instructions to Applicants section for additional options
Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on Apply
Optional Applicant Documents
Certification of Retirement Annuity
Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on Apply
Special Instructions for Applicants
Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position.
Please fully complete the entire application including but not limited to the education and work history portions. Be specific on your work history including employment dates (if parttime you must list the number of work hours) and duties for all positions held. Applicable parttime work experience will be considered toward qualifying for this position; however it will be converted to a fulltime equivalency to determine combined length of experience. Please do not put see resume in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.
The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position you will receive a score calculated based on your education and experience and your name will be placed on the active employment register by exam score. After the application deadline the names within the top three scores will be referred to the department for interview.
College transcripts (may be unofficial) may be faxed mailed delivered to Human Resources or uploaded under optional documents prior to the posting close date. In order to be eligible for Veterans Preference points on the exam appropriate military service documentation such as a DD214 may be faxed mailed delivered to Human Resources in order to receive the maximum eligible points:
Fax: 309.438.0011 Attn: Colette Homan
Address: Illinois State University
Human Resources
Campus Box 1300
Normal IL
Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. If hired outofstate candidates must establish Illinois residency within 180 calendar days from the start date for this position. Illinois residency requires proof of a valid Illinois drivers license or a valid State of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.
Contact Information for Applicants
Important Information for Applicants
This position is subject to a criminal background investigation and if applicable an employment history review based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.
If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at . The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.
If you are having difficulty accessing the system please call Human Resources at .
Department
Human ResourcesWe are hiring for an individual who would be responsible for ensuring accuracy information that is generated for datainformed decisions on campus.
Current Opportunities
Department
Human ResourcesWe are hiring for an individual who would be responsible for ensuring accuracy information that is generated for datainformed decisions on campus.
Required Experience:
Unclear Seniority
Employment Type
Hourly
