Executive Assistant to the Department Head
Executive Assistant to the Department Head
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1 Vacancy
Job Description
Job Description
The Executive Assistant will provide administrative programmatic and finance analysis support to the Electrical and Computer Engineering Department Head. The Executive Assistant will maintain the Department Heads calendar and ensure the Department Head is wellprepared and has the materials needed for meetings and presentations. This position requires administrative support and preparation of various highlevel meetings such as advisory board meetings. The Executive Assistant will manage the travel arrangements and reimbursements for the Department Head and serve as first point of contact and liaison for visitors guests and invited speakers. Executive Analysis Support Assistant will also support the financial management of sponsored research manage funds and travel reimbursement and coordinate with department on research expenditures. This position requires the ability to work independently and with complex confidential matters while using sound judgment and decisionmaking skills to ensure the professionalism and integrity of the Department Heads office. This position requires a person who is actionoriented flexible multitasking and maintains composure and positive customer service attitudes in a complex higher education professional environment.
Required Qualifications
Previous experience providing executive administrative and financial analysis support in a professional environment in an academic environment preferably working with Research Centers or other mixed department and research funding sources.
Previous experience working with international students and awareness of immigration
policies as they apply to students.
Strong word processing spreadsheet database and general office software skills
including familiarity with the MS Office suite.
Strong verbal and written skills with the ability to interact effectively and positively with a
population of diverse individuals
Strong organizational skills with strict attention to details
Ability to maintain confidentiality meet strict deadlines and work with minimal
supervision
Demonstrated ability to handle and prioritize multiple tasks and work independently
Preferred Qualifications
Bachelors degree in business with a focus on finance or closely related field or equivalent
level of training and/or experience.
Previous administrative experience working at Virginia Tech or another higher education
environment
Knowledge and familiarity with university policies and procedures
Previous experience with event planning and logistical support
Pay Band
3
Overtime Status
NonExempt: Eligible for overtime
Appointment Type
Regular
Salary Information
Hours per week
40
Review Date
05/07/2025
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto Ut Prosim (That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a handson transdisciplinary approach to preparing scholars to be leaders and problemsolvers. A comprehensive landgrant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is an inclusive community dedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eight undergraduate colleges a school of medicine a veterinary medicine college Graduate School and Honors College. The university has a significant presence across Virginia including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees students or applicants on the basis of age color disability sex (including pregnancy) gender gender identity gender expression genetic information ethnicity or national origin political affiliation race religion sexual orientation or military status or otherwise discriminate against employees or applicants who inquire about discuss or disclose their compensation or the compensation of other employees or applicants or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation please contact Jon Sniderat regular business hours at least 10 business days prior to the event.
Employment Type
Full-Time
