Grant Database Analyst
Grant Database Analyst
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Salary Not Disclosed
1 Vacancy
Job Description
The New York City Department of Transportations (NYCDOT) provides safe efficient and environmentally responsible movement of pedestrians goods and vehicular traffic on the streets highways bridges and waterways of the Citys transportation network. NYCDOT rehabilitates and maintains the Citys infrastructure including bridges tunnels streets sidewalks and highways.
The NYC DOT Grants & Fiscal Management division maximizes grant funding opportunities to achieve the agencys strategic goals and objectives by monitoring federal and state legislative actions seeking new funding opportunities administering the program obtaining reimbursement and ensuring compliance of the Departments federal and state grant programs.
The New York City Department of Transportation/Grants & Fiscal Management division is seeking a Technical Grant Database Analyst to join its Grants Reimbursement Compliance & CGMS team (GRC). GRCs mission is to oversee the timely planning preparation processing and submission of NYCDOTs claim reimbursement requests to the New York State Department of Transportation (NYSDOT) for expenses that are eligible for state and federal funding. The unit also operates in conjunction with the NYC Office of Management and Budget (OMB) external audit entities and internal audit units including other support divisions/programs within the agency to oversee federal state and city entities and internal audit units including other support divisions/programs within the agency to oversee federal state and city audits including the federal/state Single Audits that involve grants. Conducts monthly reconciliation exercises to remedy potential grants deobligation risks and establishes the departments noncity grant records in the NYC/Citywide Capital Grants Management System (CGMS) managed by OMB/Comptrollers. Under supervision the major duties of the position include but are not limited to the following:
Review invoice documentation for accuracy and completeness
Examine vouchers and timekeeping records to prepare/confirm reports and prepare cost analyses and documentation to submit federal and state reimbursements.
Manage and monitor grantfunded Personnel Services (PS) and Other Than Personnel Services (OTPS) expenses related to the reimbursement claims incurred in the DOTs expense budget.
Become proficient in the use of the Citys Financial Management System (FMS) and the City Human Resource Management System (CHRMS) including MS suite such as Excel Word Access and PowerPoint.
Design database using MS suite such as Access and provide technical expertise on matters related to the upgrade/enhancements of existing/new grants databases/applications.
Run reports related to FMS FMIS and other citywide state or federal applications.
Liaison with the project managers in various divisions throughout DOT and other City Agencies to ensure compliance with city state and federal rules and regulations associated with the different grants funding sources to avoid ineligible expenditures.
Safeguard coordination with DOT/Fiscal Affairs and Budget units to ensure consistency with timing of expenditures incurred and revenue collections posted in FMS.
Interact with internal and external auditors answering their questions explaining questionable discrepancies and preparing reports.
Perform related tasks as assigned by the Unit.
TO APPLY:
All resumes to be submitted electronically using one of the following methods: Please go to and find Job ID# 711233. Current employees please log on into Employees Self Service and follow the Careers Link. Most Public libraries have computers available for use. No phone calls faxes or personnel inquiries permitted. Only applicants under consideration will be contacted. Appointments are subject to Mayors Office of Management and Budget approval. For more information visit
***IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF ASSOCIATE STAFF ANALYST OR REACHABLE ON THE OPEN COMPETITIVE LIST OR ELIGIBLE UNDER THE 55A PROGRAM ****
ASSOCIATE STAFF ANALYST 12627
Qualifications :
1. A masters degree from an accredited college in economics finance accounting business or public administration public health human resources management management science operations research organizational behavior industrial psychology statistics personnel administration labor relations psychology sociology human resources development political science urban studies or a Juris Doctor degree from an accredited law school and one year of satisfactory fulltime professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration accounting economic or financial administration or fiscal or economic research; in management or methods analysis operations research organizational research or program evaluation; in personnel or public administration recruitment position classification personnel relations labor relations employee benefits staff development employment program planning/administration labor market research economic planning social services program planning/evaluation or fiscal management or in a related area; or
2. A baccalaureate degree from an accredited college and three years of satisfactory fulltime professional experience in the areas described in 1 above.
associate degree or completion of 60 semester credits from an accredited college and five years of satisfactory fulltime professional experience as described in 1 above.
4. A fouryear high school diploma or its educational equivalent approved by a States department of education or a recognized accrediting organization and seven years of satisfactory fulltime professional experience as described in 1 above.
5.A combination of education and/or experience equivalent to 1 2 3 or 4 above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However all candidates must have a high school diploma and at least one year of experience as described in 1 above.
Additional Information :
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
