School Office Administrative Assistant
School Office Administrative Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Envision Academy seeks an Administrative Assistant with a Start Date of August 1 2025 to coordinate our front office in a diverse compassionate school community at our Oakland 612 School.
Start Date: August 1 2025.
WHO WE ARE
Our mission is to transform the lives of students especially those who will be the first in their family to attend college by preparing them for success in college career and life. We are committed to becoming an exemplar network of schools with an instructional and cultural vision rooted in an antiracist and proBlack framework. Our approach is designed to increase student engagement deepen integration and understanding promote active learning and ensure college success.
- You are equityfocused. You are unapologetic about your deeply held belief that all children can achieve. You believe that antiracist and proBlack practices and frameworks are essential to change the status quo for all students.
- You are collaborative. You make decisions in partnership with others focused on what is best for the students
- You are invested in our core values. You hold high expectations for the entire school community. You examine your own biases in your pursuit of equity for all. Every opportunity to learn something new excites you.
THE POSITION
The Administrative Assistant plays an important role as the face of the school. This position has regular contact with students families staff and school leadership team. Qualified candidates must be bilingual (English/Spanish) organized and experienced with juggling multiple projects at one time; someone who is flexible likes working in a team environment can creatively problem solve using strong emotional intelligence and technology knowhow has a good sense of humor and has excellent verbal and written communication skills.
KEY RESPONSIBILITIES
Front Desk Phones and Bilingual Communication
- Checkin late students and make attendance calls
- Administer basic first aid to students
- Answer phones and receive visitors in a friendly professional and informative manner
- Provide Spanish translation for parent meetings phone calls and written communications (including 12 evenings per month)
- Communicate with families in English and Spanish to support student success
Office Organization
- Implement a system for organizing office spaces including desks cabinets and common areas.
- Regularly declutter and reorganize to maintain an efficient and conducive work environment
- Order supplies as needed
- Organize the distribution of Chromebook computers in the office
- Help to manage facilities and custodial services as needed
Keep Accurate Records
- Procedures for maintaining school records ensuring consistency and accuracy.
- Conduct regular audits of records to identify and correct any discrepancies.
- Request cumulative files for incoming students within one week of enrollment
- Collect student documents by student start date and file within two days
Adherence to Scheduled Hours
- Create a daily schedule outlining tasks and their estimated durations to complete task in a timely manner
- Punctuality and Time Management
Attendance Tracking
- Follow the specific times designated for focused task completion to complete attendance daily and file accordingly.
- Update attendance records daily to reflect accurate student tardiness and attendance
- Maintain attendance student and general office files and assist with faxing and copying
- Update daily attendance in PowerSchool and print daily attendance reports
Efficient Paperwork Management
- Use the filing system in place for organizing paperwork
- Prioritize Task
Food Handling and Sanitation
- Adhere strictly to food safety guidelines and protocols set by the school or relevant authorities
- Oversee food service and serve breakfast and lunch every day
Community Collaboration
- Takes proactive steps to support teammates and community members
- Effectively communicates
- Upholds the proBlack antiracist vision of the district and does not display microaggressions
- Assist with planning and coordinating school events and activities
- Assist with student recruitment and enrollment including tours events and family communications
- Collaborate and communicate effectively with Office Manager Principal and other office/school staff
Other Duties as assigned by Office Manager or Principal
- 5 years experience in an administrative office role preferably at a school site.
- Bilingual Spanish speaker.
- Demonstrated success working with parents and families especially Black African American Latino/a/x and immigrant families.
- Receptiveness to feedback and desire to continuously improve to meet outcomes.
- Ability to use functional software (e.g. PowerSchool) and/or to quickly learn new platforms
- Commitment to the mission of Envision Education.
- Commitment to antiracist and proBlack ideologies in the workplace.
- Once hired continuous current California residency.
- While performing the responsibilities of the job the employee is required to:
- talk and hear when answering phones and greeting visitors
- sit stand and use their hands and fingers while typing
- walk reach with arms and hands or lift and carry heavy items such as office supplies or catering deliveries
- read and use close vision with extended screen time.
- Paid sick leave.
- Paid vacation time.
- Excellent health benefits package with employer contribution to benefits.
- Optional Flexible Benefits Plan including dependent care medical care parking and commuter benefits.
- 403b Plan.
- Life Insurance at no cost to employee.
- Access to ongoing opportunities for learning professional and leadership opportunities.
Required Experience:
Junior IC
Employment Type
Full-Time
