Classified - Administrative Assistant - MSEACHuman Resources

Position: Administrative Assistant

Location: MSEAC This position currently works primarily with Human Resources the FPS Foundation and as Building Reception.

Job Responsibilities/Qualifications:

1. High school graduate or GED some college level preparation or advanced training preferred
2. Experience in responsible and varied secretarial work
3. Must possess a high level of attention to detail critical thinking skills organizational skills have knowledge of modern office practices and procedures and the ability to work effectively with all staff
4. Experience with bookkeeping or human resources preferred but not required

Employment: 12 monthsFullTime Week Days

Salary: $17.36 $18.98 starting per hour depending on experience. If bilingual in English/Spanish starting rate per hour is $18.98 $20.80.

Benefits:Paid vacation holidays sick leave fully paid single health and dental insurance and LTD. Additional optional benefits are available such as vision insurance life insurance flexible spending accounts and more. Fully paid family health insurance provided beginning year 4 with the District.

Position Available:As Soon As Possible

Reports To: Executive Director of Human Resources and Elementary Operations

Application Procedure: Interested and qualified applicantsare invited to apply at . Click on Employment and follow application intructions.

Applications Will Be Accepted Until Position is Filled.

All positions are subject to veterans preference. EOE

FREMONT PUBLIC SCHOOLS

JOB DESCRIPTION

It is the policy of Fremont Public Schools to not discriminate on the basis of sex disability race color religion veteran status national or ethnic origin age marital status pregnancy childbirth or related medical condition or other protected status in its educational programs admission policies employment policies or other administered programs. Persons requiring accommodations to apply and/or be considered for positions are asked to make their request to the Superintendent.

DEPARTMENT: Clerical

JOB TITLE: Administrative Assistant

REQUIREMENTS:

Education Level:

• High School Diploma
• Some college level preparation or advanced training preferred

Certification/Licensure:

• None required
• First Aid/CPR certificate desired

Experience Desired:

• Considerable experience in responsible and varied clerical and secretarial work preferably for an administrator

Other Requirements:

• Work twelve 12 months a year
• Effective oral and written communication skills
• Considerable knowledge in Business English spelling and math
• Ability to understand and follow oral and written instructions
• Considerable skill in operation of standard office equipment especially with computers and software and excellent keyboarding skills
• Ability to work effectively with administrators staff parents and patrons of the District
• Knowledge of modern office practices procedures equipment and filing systems
• Ability to learn and apply the policies procedures and services of the function to which assigned
• Ability to keep moderately complex records to assemble and organize data and to prepare reports from the records and data compiled
• Ability to compose clear and concise correspondence and reports often on an independent basis
• High ability to work independently on responsible and confidential administrative assignments and secretarial tasks

REPORTS TO: District level administrator or director

ESSENTIAL FUNCTIONS: The essential functions of each employees position includes 1 regular dependable inperson attendance on the job; 2 the ability to perform the identified tasks and to possess and utilize the identified knowledge skills and abilities to perform the identified work activities; and 3 the ability to perform the physical requirements of their specific job description.

Basic:

• Work involves performance of varied clerical and secretarial duties which involve a high degree of independent judgement. Work also involves performance of complex office duties and some delegated administrative details. The job entails exercising discretion in performing office duties keeping informed of unit or District policies rules and regulations. Work assignments are typified by considerable range and complexity of assigned duties and the initiative and independence expected. Work assignments are received in general form and are performed with independence. Operation of an alphanumeric keyboard is an integral part of the essential functions of this job.

Frequent:

• Demonstrates the ability and willingness to perform and fulfill assigned duties as designed by the administrator
• Types letters memoranda reports purchase orders minutes of meetings working rough drafts recorded dictation verbal instructions or established procedures.
• Maintain filing systems and financial records and reports; compiles information and statistics for use in reports and budget preparation; orders maintains and distributes supplies and materials; maintains ledger making entries and distribution costs to accounts
• Receives and screens telephone calls and visitors; assists the administrator/director in the performance of his/her duties; answers questions or refers to appropriate parties; arranges and schedules meetings as requested; assists with other district level operations
• Operates photocopying machines to duplicate reports and other documents; prepares materials for distribution
• Assembles records and reports; receives and places telephone calls regarding inquiries; enters information into computer files and prepares reports
• Prepares agendas for meetings and prepares and distributes meeting notices
• Acts as a custodian of office documents pertaining to the area assigned
• Schedules appointments and performs other administrative and clerical duties
• Performs related work as required.

PHYSICAL REQUIREMENTS:

NEVER 0

OCCASIONAL 132

FREQUENT 3366

CONSTANT 67

A. Standing

X

B. Walking

X

C. Sitting

X

D. Bending/Stooping

X

E. Reaching/Pulling/Pushing

X

F. Climbing

X

G. Driving

X

H. Lifting: 50 lb. maximum

I. Carrying: 1150 ft.

J. Manual Dexterity Tasks

Fingering 3366

Grasping 3366

Specify (manual dexterity tasks): Ability to operate computer manipulate keyboard use various tools/equipment operate AV equipment copy machines telephone etc.

OTHER REQUIREMENTS (Intellectual Sensory): Skills in human relations and skills in written and oral communication are a must. Also need visual and auditory acuity.

WORKING CONDITIONS:

InsideOutsideBoth: Inside

Climatic Environment: Airconditioned and heated; however some buildings may not have airconditioning

Hazards: Exposure to communicable diseases building furniture and some lifting