Workplace Coordinator
Workplace Coordinator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.
Workplace Coordinator
Provide general overall Facilities Management services including continuous monitoring of facility and creating a bestinclass workplace experience. Work with facility manager(s) to handle routine facility management operations including procurement of supplies and services assigning work orders within CMMS issuing purchase orders managing bid requests and service/construction contracts asset/equipment tracking/disposal and processing of accounts payable and accounts receivable.
Supporting tasks for site events and regular workplace programming to ensure any assigned tasks for the group or our subcontractors are completed.
This is a 12 months Fixed Term Contract (covering maternity leave)
Area of Responsibility
Administrative Function
o Assist Facility Management Team with tactical planning for the teams goals and objectives and completion of day to day workload
o Provide facility specific assistance to the project management team as needed or requested
o Manage and maintain small facility management tasks as assigned
o Coordinate/support special events in support of client or JLL
o Provide support for meetings and conference room reservations as needed and directed
o Assist with the coordination and scheduling of maintenance activities
Communication and Relationship Coordination
o Provide general overall facility management services including continuous monitoring of office/facility
o Act as an interface with client visitors and guests
o Ensure appropriate follow up with customers
o Provide direction/information to vendors facilities staff and service providers as required to ensure excellent coordination/ of work within client environment with minimal
Compliance
o Assist with budgetary requests analysis and reporting
o Assist with researching analysing and reporting budget variances
Knowledge Skills & Abilities
Education/Training
o Associates degree in facilities management building business or other related field; or equivalent work experience
Years of relevant experience
o 2 years experience with Facility or Property Administration
Skills & Knowledge
o Superior customer service skills and orientation
o Ability to maintain professionalism at all times under stressful situations
o Ability to plan and manage work under time constraints
o Ability to multitask and work without direct supervision
o Experience working within Corrigo or other CMMS/Automated Work Order system.
o Proficient in MS Office Google suites and possess strong written verbal and people skills
o Strong organizational skills and collaborative style
Other Abilities
o Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports
#LIJA1
Location:
Onsite London GBRIf this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table! If you require any changes to the application process please email or call 440 to contact one of our team members to discuss how to best support you throughout the process. Please note the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
JLL Privacy Notice
Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
Required Experience:
IC
Employment Type
Full-Time
