Outreach and Extramural Support Coordinator

Title: Program Specialist (Outreach and Extramural Support Coordinator)

Position Number:

Hiring Unit: Ofc of the Vice Provost for Student Success SEED

Location: UH Manoa

Date Posted: 04/23/2025

Closing Date: 05/07/2025

Band: PBB

Salary: salary schedules and placement information

Full Time/Part Time: Fulltime

Month: 11month

Temporary/Permanent: Permanent

Duties and Responsibilities

1. *Oversee outreach and recruitment provide support for extramural projects and grants develop and conduct educational programming for SEED.
2. *Provide student support services for SEED students in the Hawaii Department of Education (HIDOE) and at UH Manoa. Serve as a liaison with community partners and stakeholders for SEEDs extramural grant programs and services on and offcampus.
3. *Provide routine administrative and fiscal support for extramural grant programs.
4. *Provide outreach and presentations campus tours and special programs for K12 students from HIDOE public and charter schools. Coordinate and provide relevant presentations education information and support services for HIDOE schools and community partners.
5. Actively collaborate with SEED departments and programs Division of Student Success (DSS) units and other appropriate departments and programs on campus. Develop and maintain innovative partnerships and collaborations with existing departments and programs that serve a wide range of communities and students on campus.
6. *Initiate and prepare fiscal documents (requisitions interdepartmental orders disbursement vouchers etc. in accordance with Federal State and University policies and procedures.
7. *Collaborate in the development of a comprehensive outreach recruitment and retention plan for SEED. Engage with local and national resources and programs to strengthen efforts.
8. *In conjunction with the Assistant Vice Provost for SEED and instructional faculty assist in the organization coordination and staffing needs for the Manoa Access Initiative (MAI) program including responsibility for the recruitment registration and scheduling of meetings and speakers.
9. Advise admitted MAI students and their families about financial aid and respond to inquiries related to higher education. Provide ongoing support and guidance.
10. Create instructional materials for professional development workshops/trainings on campus and in the community.
11. Supervise and train student employees interns and volunteers to conduct relevant and appropriate campus tours for K12 students families and community members. Observe and evaluate staff and provide feedback using standard criteria (e.g. approach best practices content knowledge and customer service).
12. Attend and participate in programs and events in the evenings and on weekends as needed.
13. Provide support with the recruiting and outreach for students from HIDOE schools at UH Manoa.
14. Other duties as assigned

*Denotes Essential Functions

Minimum Qualifications

1. Possession of a baccalaureate degree in Education Business Social Sciences Public Administration or related field and 3 year(s) of progressively responsible professional experience with responsibilities for providing student support services in primary secondary and/or in postsecondary education; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
2. Considerable working knowledge of principles practices and techniques in the area of student support services as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws rules regulations and theories and systems associated with a wide range of student support services.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.
7. Demonstrated ability to operate a personal computer apply word processing software.
8. If applicable for supervisory work demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.
9. Experience with recruitment and outreach for first generation and K12 students. Ability to present at public events to promote campus services for students families and the community.
10. Knowledge of current research on a wide range of student populations.
11. Ability to travel to and from school and community sites in a timely manner by means of personal vehicle with valid drivers license or comparable means of transportation to perform duties such as conducting meetings or presentations.
12. Ability to work outside of normal working hours including evenings weekends and holidays as needed.
13. Evidence of ability to adapt to changing needs and issues within student affairs.
14. Experience with outreach organizing and planning programs and workshops for a wide range of students from various backgrounds and experiences.
15. Demonstrated ability to work effectively with a broad range of stakeholder groups to include students families schools and communities.
16. Knowledge and experience with student affairs and resources for varied student populations.
17. Demonstrated ability to work effectively in and appropriate and respectful manner with a wide range of people.
18. Experience in scheduling supervising and training student assistants and volunteer staff to run campus based programs.
19. Knowledge and understanding of fiscal systems (e.g. Kuali Financial System).
20. Experience working with extramural grant systems (e.g. G5 and MyGrants).

Desirable Qualifications

1. Knowledge of issues facing a wide range of communities in Hawaii.
2. Demonstrated experience providing mentoring professional guidance and personal development coaching.
3. Minimum three years of experience coordinating and managing programs for HIDOE and postsecondary student populations.
4. At least three years of experience in student affairs or student support services in higher education.
5. Experience building successful campus/community partnerships in support of student programs.
6. Considerable working knowledge of HI DOE schools and experience providing programming and services for college preparation and success.
7. Experience working with and knowledge of the issues facing rural and first generation college students in higher education.

1. Cover letter indicating how you satisfy the minimum and desirable qualifications;
2. Current resume;
3. Names and contact information (including telephone number and email addresses) of at least three 3 professional references;
4. Copies of official undergraduate and graduate (as applicable) transcripts indicating degree conferred date with confidential information (i.e. social security number date of birth) redacted. However original official transcripts are required upon hire. Transcripts issued outside the United States of America require a coursebycourse analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services Inc. verifying the degree equivalency to that of an accredited institution within the USA.

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with reemployment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a casebycase basis. For further information please refer to the following link: