Apollo Health & Beauty Care (Apollo) is a premium developer of private label and control label health & beauty care products and leverages unique expertise and experience in developing national brandequivalent products designed to compete equivalently with the most popular national brands.
JOB SUMMARY
The HR Coordinator at Apollo provides comprehensive administrative support to employees and management ensuring accurate employee records and compliance with company policies. This role aids HR Generalists in recruitment employee engagement and executing daily HR operations and initiatives contributing to the efficient functioning of the HR department.
JOB RESPONSIBILITIES
Assist in ensuring compliance with employment legislation (ESA OHSA AODA Human Rights) and maintain accurate auditready HR documentation and employee files.
Support HRIS updates ensuring data integrity and confidentiality in systems like Dayforce RBC Benefits Smartsheet and Excel.
Help with internal and external audits including documentation requests and followups ensuring audit readiness.
Track and verify renewal dates for certifications licenses work permits and other documents like contractor agreements and WSIB certificates.
Assist in monitoring mandatory training completions (e.g. Health & Safety AODA) and ensure compliance.
Maintain employee records for training compliance and policy updates ensuring accuracy.
Support recruitment by sourcing candidates prescreening and building a talent pool using HRIS.
Coordinate with recruitment agencies and assist with onboarding and new hire documentation.
Serve as a point of contact for employee inquiries and assist HR Generalists with projects and strategic initiatives.
Assist with organizing orientation and IT support tickets for new hires.
Streamline administrative processes and drive compliance initiatives for improved efficiency.
Provide admin support for HR tasks including reports records management and coordination.
Order temporary workers track lockers/uniforms and assist in organizing company events.
Provide backup for Receptionist and/or Executive Assistant as needed.
Perform other duties as assigned by the HR Manager or designate.
JOB REQUIREMENTS
12 years of relevant HR experience
Postsecondary education in Human Resources or a related field
Strong understanding of Canadian employment legislation (e.g. ESA AODA OHSA Human Rights Code)
Handson experience with Dayforce (Ceridian) or similar HRIS platforms
General HR administrative experience (preferred but not mandatory)
Proficiency in Microsoft Office Suite particularly Excel (pivot tables VLOOKUP and data analysis)
Good organizational documentation and attentiontodetail skills
High ethics integrity and ability to maintain confidentiality
Effective verbal and written communication skills
Ability to manage multiple priorities and meet deadlines
Apollo Health & Beauty Care Ltd. will ensure accommodations are available in consultation with candidates during all stages of the recruitment process. The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required of employees assigned to this job. Duties outlined in this job description may not be allinclusive and can be modified at any time if requested by management. Apollo is committed to providing accommodations for people with disabilities in all parts of the hiring process. Apollo will work with applicants to meet accommodation needs that are made known in advance.
We thank all applicants for their interest however only those meeting the minimum qualifications will be interviewed.
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