Executive Assistant
Executive Assistant
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Job Description
McGee Air Services is looking for a detail oriented Executive Assistant to assist with the management of our Senior Leadership Teams daytoday operations.
The Executive Assistants primary responsibility is to support the President and Managing Directors of McGee Air Services in addition to our administrative processes. The daily focus of this role is to provide essential administrative support including scheduling travel facility and procurement coordination in addition to assisting with project oversight technology requests and managing calls meetings and communications.
KEY RESPONSIBILITIES
- Solves a range of complex sensitive and confidential administrative and office challenges for the President and Managing Directors.
- Manages calendars appointments travel arrangements written communications and telephone calls.
- Attends key meetings tracks and supports completion of key deliverables and ensures project commitments assigned to staff are met in a timely manner.
- Under the direction of the President reviews proofreads and formats all correspondence prepared for Managing Directors signature exercising judgment and conducting research when necessary to screen for accuracy and completeness as well as consistency with organizational policy.
- Exercises discretion and professionalism to communicate in a highly confidential manner understanding company policy and the executives views and philosophy.
- Facilitates office management support to maintain a productive office environment.
- Submits work orders processes invoices and expense reports orders office supplies and maintains corporate files in accordance with retention policies.
- Assists with technology support including permissions and tracking requests profile and order management IT Asset Tracking and required escalations.
- Supports and coordinates facilities improvement for office staff ensuring alignment with McGee office standards and providing streamlined implementation.
- Demonstrate and maintain open and honest communication creating an inclusive engaging and highperformance culture that demonstrates McGees values of Safety Service Integrity Mutual Respect Accountability and Pride.
- Other duties as assigned.
QUALIFICATIONS
- Minimum of 4 years of administrative experience with no less than 3 years in an executive administrative support role
- Degree preferred
- Airline experience highly preferred
- Detailoriented and highly organized with ability to multitask and work independently with limited guidance in a fastpaced environment
- Comfortable dealing with ambiguity and frequent change
- Positive proactive approach with the ability to have fun at work and help others do the same
- Strategic analytical and creative thinking skills
- Ability to exercise good judgment and use discretion while maintaining sensitivity to confidential matters
- Excellent communication skills (e.g. verbal written and listening) with ability to draft and prepare highly professional correspondence
- Demonstrated ability to maintain and balance multiple priorities
- Exceptional collaboration skills and passion for identifying opportunities for improvement
- Advanced proficiency with Microsoft Office applications (e.g. Word Excel PowerPoint and Outlook)
- Flexibility to support travel approximately 1015 required
- A valid drivers license and current auto insurance
- High school diploma or equivalent required
- Minimum age of 18
- Must be authorized to work in the U.S.
The Hiring Salary Range for this position is $28.17 $35.00
The Full Salary Range for this position is $28.17 $39.44
CULTURE:McGee Air Services is an entrepreneurial venture with a mindset of delivering incredible service. We are flexible adaptable resourceful collaborative and inclusive. McGee Air Services does not tolerate discrimination or harassment on the basis of race color creed religion national origin alienage or citizenship status age sex sexual orientation gender identity or expression marital status disability protected veteran status genetic information or any other basis protected by applicable law. Employees or applicants who inquire about discuss or disclose their compensation or the compensation of other employees or applicants are also protected by law. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions absent undue hardship and consistent with applicable law.
Equal Opportunity Employer/Veterans/Disabled
McGeeAir Services An Alaska Airlines Company
Employment Type
Full-Time
