Administrative Assistant

Begin your future now and join the nearly 10000 associates working daily to make a difference in the lives of atrisk populations. Headquartered in Centerville Utah Management and Training Corporation (MTC) provides thousands of individuals with lifechanging opportunities through our management of Job Corps Centers and Correctional Facilities. Apply today and find out why MTC is a true Leader in Social Impact.

MTC Corporate Benefits:

• Pay Rate: $21.00 per hour
• Collaborative InOffice Environment
• Medical Dental Vision and Life Insurance
• AD&D and Shortterm Disability
• 401(k) Retirement Plan
• Paid Vacation and Sick time
• Paid Holidays
• Professional Development Assistance
• Career Advancement Opportunities
• Employee Assistance Program

Position Summary:

Reports to the Manager Administrative and Reporting Shared Services. Responsible for performing a variety of administrative functions that require extreme discretion and accuracy in compliance with company policies and management directives. This is an inoffice position at our Headquarters in Centerville UT.

Essential Functions:

• Contribute to an environment that encourages customer service teamwork and innovation.
• Communicate business processes to varied levels across the organization.
• Optimize services through process improvement for the assigned areas of responsibility.
• Manage Key Performance Indicators (KPIs) related to designated business processes.
• Demonstrate ownership for assigned business process through continued process improvement.
• Provide a bestinclass customer service experience through timely processing response times and issue resolution.
• Meet operational performance metrics.
• Adhere to programs and policies within the service team.
• Provide feedback that will identify opportunities to enhance effectiveness and efficiency of business process(es).
• Demonstrate a commitment to valuing diversity and contributing to an inclusive working environment.
• Work closely with other members of the management team ensuring the Shared Services Strategy is aligned with business objectives.
• Contribute to our company Culture of Caring by maintaining positive and respectful relationships with employees customers vendors program recipients and our community.
• Ensure daytoday activities promote sustainability and reduce the impact on the environment by minimizing waste and maximizing recycling; saving energy; and minimizing water usage.
• It is expected that the incumbent shall perform other duties as assigned within his/her capabilities as determined by management.

Essential Finance Functions:

• Lead on department projects as assigned including planning tracking and communication to team members.
• Coordinate various department meetings on a routine basis. Create agendas and gather pertinent information from other managers/directors. Track/communicate action items for follow up.
• Update SS intranet page Microsoft Teams user maintenance and SS Outlook Calendar (birthdays/anniversaries) in coordination with Administrative Services Manager.
• Work with other administrative staff to assist in coordination of meetings events and special projects.
• Perform office duties that include ordering supplies maintaining accountability of property and managing a records database.
• Open and sort mail scan corporate invoices checks review verify and correct addresses on returned mail.
• Assist with creating presentation materials for the department meetings including charts and graphs flow charts and power point presentations in coordination with Administrative Service Manager.
• Assist with various research tasks report compilations and/or correspondence as requested.
• Support employee contribution programs.
• Gathering and submitting performance documents for Shared Services team for VP approval.
• It is expected that the incumbent shall perform other duties as assigned within his/her capabilities as determined by management.

Education and Experience Requirements:

• High school diploma or equivalent and oneyear related experience.
• Must have knowledge and experience using Microsoft 365 Office Suite and/or personal computer systems.
• Preferred experience with Oracle Fusion and ticketing software solution.
• Demonstrate ability to work well in a team effort.
• Must have excellent verbal and written communication skills along with strong attention to detail.
• Unless waived by management a valid drivers license in the state of employment with an acceptable driving record.

Management & Training Corporation (MTC) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color age religion sex disabled status veteran status genetic information national origin or any other category protected by federal law. MTC participates in EVerify. We strive to provide reasonable accommodation for qualified individuals with disabilities including disabled veterans in our job application and hiring process. If you are interested in employment opportunities with Management & Training Corporation and need assistance please contact our staffing department through or.