Protocol and Conference Specialist
Protocol and Conference Specialist
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Job Description
Vacancy Notice 1163
INTERPOL is the worlds largest international police organization with 196 Member Countries. Created in 1923 it facilitates crossborder police cooperation and supports and assists all organizations authorities and services whose mission is to prevent or combat international crime.
INTERPOL strives to achieve a diverse and inclusive workforce and welcomes applications from individuals with diverse backgrounds experiences and perspectives. To achieve our Diversity goals we encourage applications from women and nationals of under/unrepresented member countries who are passionate about our recruitment process is meritbased hence all hiring decisions are made considering the applicants qualifications and the needs of the Organization.
Job Title: Protocol and Conference Specialist
Reporting To:Assistant Director Protocol Conferences andLanguages Services
Location: Lyon France
Type of contract: Fixedterm Contract
Duration (in months): 36.00
Grade: 6
Number of post: 1
Level of Security screening: Basic
Deadline for application: 9 May 2025
Conditions applying for all candidates
Only professional experience for which candidates can provide official proof of employment will be considered. Candidates could be requested to provide copies of such official documents prior to interviews/test.
* Subsequent extension to this post will be subject to the terms of the Organizations Staff Manual to satisfactory performance and to availability of funds.
Tests/interviews in connection to this selection procedure will take place approximately 2 to 3 weeks after the deadline for applications. Applicants are kindly requested to plan their availability during this period accordingly in case they are shortlisted.
Selected candidates will be expected to report for duty approximately two to three months after receiving an offer of employment at the latest.
This selection exercise may be used to generate a reserve list of suitable candidates that may be used to address Organizations similar staffing needs in the future.
SUMMARY OF THE ASSIGNED DUTIES
INCLUDING GOALS AND OBJECTIVES OF THE POST/RSUM DES MISSIONS Y COMPRIS DES BUTS ET OBJECTIFS DU POSTE
Within the Executive Directorate for Resource Management/Protocol Conference and Language Services SubDirectorate (EDRM/PCB) and under the supervision of the Assistant Director PCB the post holder is responsible for conducting and assisting with designated protocol and conference related duties at the INTERPOL General Secretariat to ensure smooth and efficient operations and followup in line with established standards policies and procedures.
PRINCIPAL DUTIES AND ACTIVITIES/PRINCIPALES MISSIONS ET ACTIVITS
DUTY 1/Mission 1
Assist the Conference and Meeting Administrator with:
- Responding to calendar event related requests and assisting requesting units including meeting room bookings all due followup in Octopus and assignment of meeting numbers.
- Updating reconciling and publishing the Organizations global Calendar of Events (COE) as required.
DUTY 2/Mission 2
Assist the Protocol and Conference Administrator with:
- Coordinating interpretation and multilingual webbased conference system services.
- Supporting organizing departments and liaising with all relevant operational departments and external interpretation service providers to ensure interpretation services are delivered efficiently for Lyon based inperson events and all webbased events with interpretation requirements.
- Performing administrative tasks related to the recruitment of interpreters and operational facilitation for interpreters on and offsite for inperson and multilingual webbased events.
- Performing all administrative tasks related to the financial management of interpretation services and the multilingual webbased conference system (interpretation purchase requests reconciliation of webbased multilingual conference system usage and liaison with Finance for charge back to the organizing departments monitoring and managing account usage with the multilingual webbased conference system supplier etc.
- Ensuring direct live protocol facilitation of multilingual webbased events.
DUTY 3/Mission 3
Assist with:
- Coordinating bookings for funded accommodation and restaurant reservations for Lyon based events and VIP or other visits
- Providing support for the Boutique when mandated.
- Protocol tasks as required.
DUTY 4/Mission 4
- Provide other support and perform any other duties as required by the hierarchy.
QUALIFICATIONS COMPETENCIES AND SKILLS/QUALIFICATIONS COMPTENCES ET APTITUDES
Education and qualification required/FORMATION:
- At least two years University education in the area in which the duties are performed.
Experience required/EXPRIENCE:
- At least three years experience in the area in which the duties are performed. Five years experience in the area is required if the incumbent does not have the required level of education.
Languages/Langues:
- Professional fluency in English is required;
- Proficiency in French is required at an intermediate level at least;
- Proficiency in a third official language of the Organization (Spanish or Arabic) would an additional asset.
Abilities required/COMPTENCES TECHNIQUES:
- Sound organizational skills discretion diplomacy tact and rigour.
Required Experience:
Unclear Seniority
Employment Type
Full Time
