Facilities Coordinator
Facilities Coordinator
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Job Description
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.
JOB TITLE: Facilities Coordinator
REPORTS INTO: Assistant Facilities Manager
ABOUT THE ROLE:
A multidisciplinary Facilities Management role responsible for the delivery of contracted services within the client site.
The Facilities Coordinator will be responsible for delivering an exceptional client service contract delivery management of all hard and soft services financial management and act as ambassador of the JLL team on site.
KEY RESPONSIBILITIES:
Daytoday site management activities including site functionality escalation management planning and Client satisfaction
Managing Building Management Systems creating and managing Preventative Planned Maintenance schedules using and monitoring relevant task systems Environmental Health and Safety and Quality Compliance etc. as required
Collecting and monitoring the Operation and Maintenance Manual warranties Asset and Life Cycle Registers and whatever else is required to ensure maintenance is delivered at the required times
Ensuring compliance with JLL and Client policies and procedures including statutory compliance and standard operating procedures
Managing budget and spend ensuring alignment with JLL and Client policies and procedure including creating Purchase Orders processing invoices managing service charges rates rent insurance local taxes as applicable to the site
Delivery or delegation of service requests to ensure all requests are actioned within the agreed timeframe meeting Key Performance Indicators and Service Level Agreements
Ensuring office housekeeping and cleanliness is delivered to the highest standard working closely with cleaning vendors monitoring works and conducting audits
Responding to all facilities projects fitouts and crisis management activities on site
Ensuring timely project solutions are made risks are identified and lessons learned documented and shared
Building relationships with both internal and external customers including the building landlord partners and vendors to ensure the best Client experience
Communicating efficiently to keep the Client and management team informed of any elevated risks or events as necessary
Giving leadership direction and mentoring the JLL team and vendors on site to promote engagement and excellent customer experience delivery
Working in accordance with health and safety measures and promoting best practice amongst colleagues contractors and vendors at all times
Conducting risk assessments and following safety protocols
Managing and reviewing health and safety documentation to ensure compliance and safety on site
Managing the Facilities team (if applicable) managing teams objectives goals and growth
WORKING LIFE:
On a daily basis you will be working across a large site.
The main business language spoken in our offices is English.
The role will be structured over a 5day week
ABOUT YOU:
You are keen to develop within the workplace spending time supporting a multidisciplinary team gaining knowledge and expertise
You keep up to date with industry trends and have direct experience or an interest in facilities management and customer service
You are open and have good communication skills
You strive for excellence in what you do and share ideas for improvement
You are familiar with computer equipment and programs (Word Excel and Outlook)
You are adaptable to work to requests and projects that may vary from day to day
ABOUT US:
Youll join an entrepreneurial inclusive culture. One where we succeed together across the desk and around the globe. Where likeminded people work naturally together to achieve great things.
Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career recognition wellbeing benefits and pay. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...
INGENUITY:
EVERY DAY IS DIFFERENT AND IN ALL THESE ACTIVITIES WED ENCOURAGE YOU TO SHOW YOUR INGENUITY
Diversity and Inclusion is at the heart of JLL. We believe in recruiting retaining rewarding and developing all our employees with regard to their abilities and contributions and without reference to their background gender gender identity ethnic origin age religion sexual orientation political belief disability or longterm health condition.
We are committed to making all stages of our recruitment process and employment accessible to candidates with disabilities and longterm health conditions. Please do feel able to be open about this at any point during the process and our recruitment team will work with you to establish the most appropriate adjustments.
We are keen to support all our employees with juggling their work personal and family commitments and alongside our approach to flexible working we have a comprehensive parental transition support programme to assist parents.
Location:
Onsite London GBRIf this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table! If you require any changes to the application process please email or call 440 to contact one of our team members to discuss how to best support you throughout the process. Please note the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
JLL Privacy Notice
Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
Required Experience:
IC
Employment Type
Full-Time
