drjobs Human Resources Associate Temporary full time up to 14 months

Human Resources Associate Temporary full time up to 14 months

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1 Vacancy
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Job Location drjobs

Guelph - Canada

Monthly Salary drjobs

$ 59696 - 74620

Vacancy

1 Vacancy

Job Description

Why Guelph

When you join the City of Guelph you join a team of over 2000 employees who deliver services the community relies on every day. Together we are bringing to life Guelphs vision of an inclusive connected and prosperous city where we look after each other and our environment. As a single tier municipality we offer a variety of occupations and career specialities within our organization. Guided by the goals and objectives of the Future Guelph: Strategic Plan and committed to the Corporate Values of integrity service inclusion wellness and learning the candidate will aid in the achievement of the Community Vision for an inclusive connected prosperous city.

What we offer


We offer competitive wages and comprehensive benefits to meet the needs of our diverse employees. Many of our positions offer:

  • Paid vacation days increasing with years of service
  • Paid personal days;
  • Defined benefit pension plan with OMERS including 100percent employer matching;
  • Extended health and dental benefits including Health Care Spending Account;
  • Employee and Family Assistance Program;
  • Parental leave top up program;
  • Learning and development opportunities including tuition assistance
  • Employee recognition programs.

Position Overview

Resumes are being accepted for the position of Human Resources Associate within the Human Resources Department. Reporting to the HR Manager Labour Relations and Customer Service the successful candidate will provide exceptional firstline customer service assistance to employees leaders applicants and the general public regarding general human resources matters. Guided by the goals and objectives of the City of Guelph Corporate Strategic Plan and committed to the Corporate Values of integrity service inclusion wellness and learning the candidate will aid in the achievement of the Community Vision for an inclusive connected prosperous city.

Key duties and responsibilities

  • Provide exceptional front line (in person phone email and social media) customer service to all leaders employees and the general public regarding general human resources matters including responding to all myHR inquiries
  • Provide information and answer questions regarding the application of human resources policies/procedures collective agreements etc. to all employees and leaders; referring questions or concerns requiring policy interpretation to a Human Resources Advisor or Labour Relations Advisor as appropriate.
  • Provide customer service and support to HR Advisors Recruitment Specialist and Hiring Managers by coordinating all aspects of the recruitment process including receiving and tracking VRFs generating requisitions employment posting and advertising generating and reviewing applicant lists coordinating interviews and reference checks preparing offers of employment and tracking conditional items.
  • Participates in interview panels as needed.
  • Coordinates mass hiring initiatives such as summer recruitment winter recruitment paramedic transit operator and firefighter recruitments in collaboration with HR Advisors
  • Assist the Human Resources Advisor or Labour Relations Advisor with various labor and employee relations functions including intake meetings.
  • Maintain update and generate seniority lists ensuring accuracy and compliance with company policies and contractual agreements.
  • Administer boot and clothing voucher program for NUME 241 and 973 Union groups.
  • Effectively utilize and maintain all recruitment software systems such as iCIMS (Applicant Tracking System) and JD Edwards (Human Resources Information System).
  • Administer the internal and external webpages for the division and perform basic content maintenance and updates as required
  • Ensure proper recording routing retention storage and/or disposition of all documents received in accordance with established policies and procedural guidelines.
  • Assist with onboarding for new employees.
  • Maintain high quality standards in the delivery of internal Human Resources services.
  • Develop standard operating procedures.
  • Monitor and report monthly on recruitment metrics for Labour Relations and Customer Service division.
  • Perform miscellaneous jobrelated duties as assigned.


Qualifications and requirements

  • Experience related to the duties above normally acquired through the completion of postsecondary education in Human Resources or a related field and experience with providing recruitment support in a unionized environment. Candidates with an equivalent combination of education and experience may be considered.
  • Experience in providing customer service support to employees and/or the general public via phone email and in person.
  • Understanding of general HR procedures and practices including but not limited to: handling of confidential or sensitive information recruitment and labour relations.
  • Superior customer service and interpersonal skills including the ability to effectively communicate and work collaboratively with a wide range of individuals including employees agencies external contacts and the public.
  • Excellent organizational skills with the ability to manage multiple tasks in a demanding environment.
  • Selfdirected wellorganized and proactive individual.
  • Ability to make administrative and procedural decisions and judgments on sensitive confidential issues.
  • Knowledge of relevant employment legislation including Employment Standards and Human Rights.
  • Ability to maintain accuracy and work quality standards.
  • Ability to work effectively in a team environment.
  • Experience with Microsoft Office (Word Excel PowerPoint & Outlook).
  • Experience with HRIS software such as JDEdwards and applicant tracking systems for recruitment would be an asset.
  • CHRP or CHRL designation is an asset; candidates actively pursing certification are also encouraged to apply


Hours of work
35 hours per week Monday to Friday between the hours of 8:30 a.m and 4:30 p.m.


Pay/Salary
NonUnion Grade 2: $59696.00 $74620.00


How to apply
Qualified applicants are invited to apply using our online application system by Tuesday April 29 2025. Please note all applicants must complete the online questionnaire specific to this position at the time they submit their resume and cover letter in order to be considered.

The City of Guelph is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace where employees feel welcome valued and engaged. Our employment policies strictly prohibit all forms of discrimination on any of the grounds in relevant laws. All employment practices are solely based on individual merit qualifications and organizations needs at the time. In keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act we are committed to working with and providing reasonable accommodation for qualified individuals in our job application procedures. If you need an accommodation in order to participate in the hiring process you may contact us to make your needs known in advance.

Personal information collected through the recruitment process will be used solely to determine eligibility for employment. We thank all candidates in advance; however only those being considered for an interview will be contacted.


Required Experience:

IC

Employment Type

Unclear

Company Industry

About Company

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