Practice Assistant Document Specialist
Practice Assistant Document Specialist
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Job Description
Practice Assistant (Document Specialist)
Your role
Youll be a part of our Practice Support team and work closely with legal operatives and Practice Executives to provide administrative and operational assistance across a diverse range of tasks in our Sydney Melbourne Perth and Brisbane office.
The Document Specialist sits within the Central Support Team and provides specialist document assistance across a diverse range of tasks within Central Support.
As a Document Specialist you will:
- Demonstrate an advanced level of skill and accuracy for all relevant document production software including Microsoft applications (Word Outlook PowerPoint Excel Visio) and any other document management software utilised by the firm.
- Work within document templates and styles with high levels of complex document manipulation and formatting to produce high quality documentation.
- Transcribe audio files.
- Provide operational support within Central Support to legal operatives within the firm adapting to the changing needs of the role and the business.
- Work as a national team to deliver high quality work on time by drawing on appropriate resources technical products and skills within the team.
- Problem solve and come up with solutions for technical issues that arise.
- Work collaboratively with members within and outside of Practice Support to ensure high quality work and standard of services is delivered to all internal and external stakeholders.
- Have a can do and proactive approach including accepting tasks outside of the general scope of duties.
- Develop relationships with legal operatives and within the broader Practice Support team.
This is a permanent fulltime opportunity. Hybrid working 60 in the office) is how we work however flexibility matters at Allens so if you are seeking hybrid working or are looking for flexibility in your work we would be happy to discuss what arrangements would work best for you.
About you
You will have:
- Experience in a similar role ideally within a law firm (we are also open to experience in finance accounting or other professional services firms).
- A techsavvy mindset with a passion for technology and the ability to quickly learn and adjust to new technologies.
- Strong organisational skills and the ability to thrive in an environment of continuous change working with challenging clients or stakeholders.
- Experience creating charts diagrams flow charts and desktop publishing in PowerPoint and Visio would be advantageous
- A high degree of initiative proactivity and problem solving skills with a willingness to take ownership for the completion of tasks/projects and deliver innovative solutions to improve systems and work practices.
- A desire to learn grow network and mentor others.
- A story to tell our culture is made up of unique backgrounds and varying life experiences. We celebrate our peoples differences from across gender and gender identity sexual orientation age ability cultural backgrounds First Nations communities and family and caring arrangements. We encourage applications from all passionate applicants.
Your development
In joining Allens you will receive unparalleled learning and development opportunities. You will be challenged supported and guided as you learn and develop and will be encouraged to grow. We foster greatness and will coach and support you to meet your goals and aspirations.
Our unique Career Deal allows you to take control of your career and provides a transparent approach to career development. Our international alliance with Linklaters means we are able to support secondments all over the world.
Our perks
Our benefits include:
- Financial: market competitive fixed remuneration; generous incentive plan that recognises both billable and broader contribution employee recruitment referral program discounts at hundreds of suppliers including retail outlets health and travel insurance charity matched funding program.
- Health and wellbeing: fully subsidised gym memberships annual flu vaccinations skin checks inhouse snacks and catered meals subsidised sporting and social activities Employee Assistance Program including confidential counselling wellbeing coaching and financial coaching for employees and their families and regular wellbeing sessions with our inhouse consulting Psychologist.
- Flexibility: hybrid and flexible working arrangements to support you in your work and life commitments and passions equipment to support working from home.
- Leave: ability to purchase additional annual leave access to an enhanced inclusive and flexible parental leave policy 26 weeks paid parental leave with no minimum service for permanent employees and high quality executive coaching to support the transition.
- Recognition: team based recognition including social activities and contribution based recognition activities and annual Allens Values Awards to nominate and recognise the incredible contributions of our people.
Allens is also proud to invest in our communities giving you the opportunity to make a difference through our work on reconciliation the environment and other social justice issues as well as our workplace giving and volunteering programs.
How to apply
Wed love to hear from you so please click apply now! If you would like to find out more please visit This is Allens or listen to our podcast Allens Confidential to hear real stories from real people about life at Allens. Alternatively for a confidential discussion please phone Mikaela Downie Talent Acquisition Executive on.
At Allens our culture is made up of unique backgrounds and varying life experiences. We celebrate our peoples differences across gender and gender identity sexual orientation age ability cultural backgrounds First Nations communities and family and caring arrangements. If you require adjustments to fully participate in our application process please contact us at . We encourage applicants from all backgrounds so if youre excited about this role but your past experience doesnt align please express your interest by emailing us at . The right role for you might be just around the corner!
Required Experience:
Unclear Seniority
Employment Type
Full-Time
