Workplace Experience Specialist
Workplace Experience Specialist
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Job Description
Summary:
We are currently seeking a Workplace Experience Specialist to join our Workplace Experience team. This is a fulltime inoffice position for candidates who live in the Vancouver area only.
What your team does:
This role reports directly to the Burnaby Office Manager and is part of the global Workplace Experience (WX) team. The WX team works closely to manage Clio spaces design solutions to facility concerns learn and share knowledge and to create a truly unique workplace experience for all. In addition the Workplace team also provides operational support to employee events and People programs working collaboratively with the People department functions as well as crossfunctional teams.
Who you are:
This role will be solely officebased and will also be directly involved in supporting employee events and programs in your local office and community. Most importantly in this role you are a key support for all employees in the region championing #TeamClio values supporting business priorities and facilitating an exceptional and uniquely local workplace experience.
What youll work on:
Front office management and reception including visitor and employee signin and access systems mail management and all other shipping/receiving
Orienting employees and guests to the space through conducting site tours and wayfinding
Maintenance of office space ensuring they are wellstocked clean and welcoming; including light cleaning of communal spaces
Identify facility deficiencies coordinate repairs and track deficiency status
Maintenance of facility completing regular facility inspections keeping uptodate facility inspection records and coordination with building services for repairs and maintenance
Act as the local contact for planning and coordination of onsite designbuild projects renovations and office relocations as needed
Planning coordination communication and hosting of internal and external events including company meetings monthly mixers holiday parties and team socials/onsites
Maintain workplace policies and procedures to ensure compliance with local and federal regulations
Collaborate with crossfunctional teams including People IT and OCEO to ensure workplace policies and programs are executed and aligned with business objectives
Regular facility inspections to ensure all mechanical electrical and structural systems are operational
Oversight of the physical security of Clios office ensuring secured systems are operational site access badges are managed and liaising IT/Security team as needed
Sit on the Global H&S Committee and assist with H&S investigations as needed
Assist with workplace technology systems including AV equipment video conferencing systems and space operations software
Manage vendor relationships for F&B socials and office supplies
Tracking and processing workplace experience expenses through internal software programs
Collect and analyze data to measure the effectiveness of workplace experience programs and recommend improvements
Employee Experience projects as required
What you may have:
2 years of experience in office administration or facility coordinator within a corporate office environment
1 years experience coordinating inoffice and/or virtual events
OHS First Aid level 2
Serious bonus points if you have:
Experience with Slack Confluence Asana and Google Drive
Food Safety level 1 certification
What you will find here:
Compensation is one of the main components of Clios Total Rewards Program. We have developed a series of programs and processes to ensure we are creating fair and competitive pay practices that form the foundation of our human and highperforming culture.
Some highlights of our Total Rewards program include:
Competitive equitable salary with toptier health benefits dental and vision insurance
Hybrid work environment with expectation for local Clions (Vancouver Calgary Toronto and Dublin) to be in office minimum 2 days per week on our Anchor Days.
Flexible time off policy with an encouraged 20 days off per year.
$2000 annual counseling benefit
RRSP matching and RESP contribution
Clioversary recognition program with special acknowledgement at 3 5 7 and 10 years
*We aim to hire all candidates between the minimum and the midpoint of the full salary range. We reserve the midpoint to the maximum of the salary band for internal employees who demonstrate sustained high performance and impact at Clio. The final offer amount for this role will be dependent on individual experience and skillset of the candidate. Please note there are a separate set of salary bands for other regions based on local currency.
Diversity Inclusion Belonging and Equity (DIBE) & Accessibility
Our team shows up as their authentic selves and are united by our mission. We are dedicated todiversity equity and inclusion. We pride ourselves in building and fostering an environment where our teams feel included valued and enabled to do the best work of their careers wherever they choose to log in from. We believe that different perspectives skills backgrounds and experiences result in higherperforming teams and better innovation. We are committed to equal employment and we encourage candidates from all backgrounds to apply.
Clio provides accessibility accommodations during the recruitment process. Should you require any accommodation please let us know and we will work with you to meet your needs.
Learn more about our culture at Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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