Accounts Payable Clerk
Accounts Payable Clerk
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Job Description
PRIMARY PURPOSE:
Assist in the prompt and accurate payment of all expenses incurred by the district.
Work under close supervision and follow established procedures to process purchase
orders and invoices and maintain accounting records.
QUALIFICATIONS:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Knowledge of basic accounting procedures
Ability to use personal computer and software to develop spreadsheets
databases and do word processing
Proficiency in use of calculator and office machines
Attention to Detail
Ability to communicate effectively
Experience:
One year of accounting experience at clerical level
School district budgeting and purchasing experience preferred
MAJOR RESPONSIBILITIES AND DUTIES:
1. Receive and process for payment all accounts payable invoices requisitions
purchase orders etc. timely and accurately.
2. Match invoices with proper purchase orders; ensure completeness and accuracy of
invoices and shipments.
3. Enter invoices approved for payment into the A/P System on the computer.
4. Detect and resolve problems with incorrect orders invoices and shipments.
5. Contact district personnel and vendors to correct or obtain information needed.
6. Print checks prepare and distribute paid invoices at designated times.
7. Review travel reports; resolve issues when report is incomplete or inaccurate.
8. Manage Purchasing Cards
9. Monitor aged PO report monthly to maintain efficiency
Records and Reports
10. File office copies of checks requisitions invoices and purchase orders.
11. Maintain vendor files when changes occur.
12. Records management for Accounts Payable records
Other
13. Communicate current status of invoices to campus staff.
14. Prepare correspondence using personal computer or typewriter.
15. Keep informed of and comply with state and district policies and regulations
concerning primary job functions.
16. Attendance is an essential job function.
17. Perform other duties as assigned by immediate supervisor.
EQUIPMENT USED:
Copier calculator computer typewriter printer postage machine and fax machine
WORKING CONDITIONS:
Mental Demands/Physical Demands/Environmental Factors:
Work with frequent interruptions. May experience repetitive hand motions; prolonged
use of computer heavy lifting of file storage boxes.
Employment Type
Full-Time
