Clerical or Temporary
Clerical or Temporary
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The Utah System of Higher Education is seeking a lobby receptionist to provide front desk support to the building and administrative support to the Commissioners office. This job posting is only available to University of Utah students who have been awarded a Federal WorkStudy Award for the current year. Please login to CIS and go to the Finance/Financial Aid section to view your Financial Aid Status. If you have not received a Federal WorkStudy Award then do not complete and submit this application. Before hire this employer will confirm that you have received a Federal WorkStudy Award for the current year.
Responsibilities
Essential Functions: Guest reception: Greet and direct visitors and vendors to the appropriate person or department and answer questions Provide customer service to all guests and internal employees Respond to phone calls and return voice mails by providing answers or directing calls to the appropriate person or department Create and print signage for various USHE meetings and manage setup and takedown of signs during meetings Respond filter or forward emails to the correct person for Commissioners email inbox Provide administrative support to USHE office staff as needed Schedule appointments coordinate meetings book conference rooms maintain the calendar and other tasks as requested Collect process and distribute incoming and outgoing mail and messages and forward physical mail to appropriate persons or organizations Assist with set up and take down for USHE inoffice meetings Complete project work as assigned by the manager commissioner or associate commissioners Assist my529 walkin customers with form processing or reaching the appropriate person for assistance Maintain a clean and neat environment in the lobby conference rooms and kitchen Maintain and order office equipment Initiate work orders with the facilities department and service calls Organize stock and replenish supplies in the USHE pantry kitchen and offices Hand out and keep a record of parking validations Perform other assigned duties or tasks as required Responsibilities are not a comprehensive list of all duties tasks or projects
Minimum Qualifications
Knowledge Skills and Abilities: Knowledge of computer literacy including intermediate proficiency in Microsoft Office programs (PowerPoint Word Excel and Outlook) Knowledge of operating a phone system and transferring phone calls Proven experience with communicating clearly and concisely through written and oral communications. Exhibit professional demeanor within a corporate workplace Prioritize and multitask projects and daytoday tasks effectively while meeting deadlines. Ability to protect confidential information
Employment Type
Temp
