Graduate Trainee Project Administrator
Graduate Trainee Project Administrator
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Job Description
The Graduate TraineeProject Administratorreports to the Team Lead Project Graduate Trainee Project Administrator is responsible for efficient and timely handling of project setup project updates invoicing and project closing with a focus on minimizing WIP days to maximize cashflow in the business always in line with the customer contract. The Graduate Trainee Project Administrator communicates with both internal and external clients in a timely clear concise and professional manner on all relating topics. This role delivers services to different regions/ business units within Energy Systems.
Primary tasks of this role:
- High proficiency in working with relevant systems performing project setup project updates invoicing and project closing activities.
- Ability to prioritize and deliver timely support requests.
- Proactive timely & accurate invoicing in line with contract to reduce WIP balances.
- Collaborates and communicates regularly with the Project Controller and Project Manager on related items.
- System related activities for assigned projects:
- Project setup and Maintenance in TeamCenter (Including Agreement & Budget).
- Project setup and Maintenance in Oracle Finance (Including Agreement & Budget).
- Classifications; Task Creation and Maintenance; Bill Rate Addition and Maintenance; Project/Date revisions and closure; All other general Project setup and maintenance; QC of Project Setup for accurate transactional and general ledger processing and invoicing (Coordination with the PC and/or PM)
- Draft Invoice Generation.
- Transaction Control adjustments in Expenditure Inquiry (Time Transfers Splits Holds Billable Flags etc. as directed by the Project Controller and/or Project Manager.
- Works with the PC and/or the PM to resolve transactional errors in Oracle.
- Event entry and processing related to invoicing and Revenue Recognition.
- Invoice Processing.
- Invoice manual revisions to the formatted document and attachments.
- Invoice Distribution up to and including Client Portal Entry.
- Credit Memo approval request Oracle creation and processing.
Responsibilities
Qualifications
Position Qualifications:
- Masters degree in finance or equivalent
- Excellent written and verbal communication skillsin English
- Comfortable working as part of a global and multicultural team
- Comfortable working in 2 to 11pm shift with Hybrid working
Personal Qualities
- Communicates effectively is pragmatic builds relationships andcaninfluence
- Has the ability torespect and understand cultural diversity and to communicate and relate topeople at differentlevels
- Keep a positive and proactive attitude with a solutionorientedmindset
- Executes tasks independently
- Be selfmotivated resilient and cope with workpressure
- Attention to detail
- High proficiency in learning and working with systems
- Reliable and good communicator
Required Experience:
Intern
Employment Type
Contract
