Operations Manager Chemistry and Biochemistry 10888
Operations Manager Chemistry and Biochemistry 10888
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Job Description
Note for Current UM Employees
Current employees must apply internally via ConnectU >
The University of Mississippi
The University of Mississippi fondly referred to as Ole Miss stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant inclusive community where every member student faculty and staff can achieve their fullest potential.
Department Summary
Chemistry is often referred to as the central science bridging the gap between physics and biology and underpinning many of the other scientific disciplines. The Department of Chemistry and Biochemistry serves the State of Mississippi and the nation by providing undergraduate and graduate students educational excellence in chemical sciences conducting research that contributes to new knowledge and catalyzing economic development. We aspire to be a leading force for advancing society through the continuous pursuit of educational excellence and cuttingedge research in the traditional areas of chemistry (physical analytical biochemistry inorganic organic and chemical education) as well as exciting new collaborative areas such as renewable energy astrochemistry and nanomaterials. We are a complex department with 24 fulltime faculty approximately 50 graduate students and 4 undergraduate majors. The department is highly collaborative sharing interests and expertise and faculty hold multiple externallyfunded grants to conduct very exciting stateoftheart research.
Role Specifications
Below you will find classification and compensation information. For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page
Family Administration
SubFamily Administration Operations
Career Track / Level P2
Grade 7
Role Summary
Administers daytoday fiscal administrative and operational activities of a department or set of departments. Administers fiscal budgetary and/or other associated transactions strategic implementation and administration internal and external operational/administrative liaising and reporting.
This position plans manages implements and provides oversight over a variety of administrative support functions for a large or complex department. The incumbent manages the planning and facilitation of events; prepares detailed reports reviews account activity and makes recommendations for departmental budget; provides supervision and guidance to support staff.
Examples of Work Performed
- Works closely with the Chair and other staff to efficiently manage the daily activities in the Department of Chemistry and Biochemistry .
- Coordinates staff support for the students and faculty in an active and vibrant department at a university with excellent benefits https://olemiss/hr/benefits/.
- Works closely with the Chair to track and manage financial accounts for the department including reconciliations reports and projections.
- Works with the Graduate Program Coordinator to track and manage funding for graduate programs including departmental accounts payroll scholarships grants etc.
- Serves as the primary point of contact for faculty and staff for accounting matters related to grant and departmental accounts.
- Acts as departmental liaison to the Office of Global EngagementInternational Student and Scholar Services for visas and other immigration paperwork for international employees in the department.
- Coordinates with human resources and administrative offices on campus for employee recruiting hiring training separation etc. in the department.
- Administers payroll for faculty staff graduate students and undergraduate students including associated eforms and hourly time sheets.
- Helps ensure compliance with policies and procedures.
- Collects organizes maintains and tracks financial and accounting records in the department. Helps department chair manage time off and coverage for support staff.
- Performs similar or related duties as assigned or required.
Essential Functions
These essential functions include but are not limited to the following. Additional essential functions may be identified and included by the hiring department.
1. Administer and oversee daytoday fiscal activities including financial transactions budget tracking and expense management for the department(s).
2. Assist with administrative tasks such as coordinating meetings managing correspondence and maintaining records and documentation.
3. Develop and monitor departmental budgets ensuring adherence to financial policies and procedures.
4. Support strategic implementation efforts by collaborating with departmental stakeholders to align operational activities with organizational goals and priorities.
5. Serve as a liaison between the department(s) and internal stakeholders other departments and external partners or vendors.
6. Conduct research and analysis to provide recommendations on operational and administrative improvement opportunities.
7. Prepare regular reports and presentations on departmental performance financial status and operational metrics for management and other stakeholders.
8. Assist in the development and implementation of administrative policies procedures and guidelines to ensure compliance and best practices.
9. Coordinate and support departmental projects and initiatives including tracking progress facilitating communication and ensuring timely completion.
Minimum Education/Experience
Education: Bachelors Degree
Experience:3 Three Years Experience
For full consideration please provide a rsum and cover letter.
EEO Statement
The University of Mississippi provides equal opportunity in any employment practice education program or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race color gender sex pregnancy sexual orientation gender identity or expression religion citizenship national origin age disability veteran status or genetic information.
Minimum Physical Requirements
Physical Requirements: These physical requirements are not exhaustive and additional jobrelated physical requirements may be added to these by individual agencies on an as needed basis.
Corrective devices may be used to meet physical requirements.
Physical Exertion: The incumbent may be required to lift up to approximately 10 pounds.
Vision: Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.
Motor Coordination: While performing the duties of this job the incumbent is frequently required to talk and hear; and use hands to finger handle or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms
Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.
Background Check Statement
The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check and when appropriate a financial (credit) report or driving history check.
Required Experience:
Manager
Employment Type
Full-Time
