Executive Assistant Alexa Communications

The Alexa Communications team is aspiring to make it effortless for Alexa to connect and coordinate with the world by anticipating personalizing and acting on every communication. Our team is seeking an exceptional Executive Assistant to support two Directors. This is an exciting opportunity to join a fastgrowing team in the emerging Alexa space working directly with senior leadership. This role offers unique exposure to AGI as the two executives you will be supporting are a key driving force in bringing Alexa Commss vision to life. In this role you will be instrumental in maximizing the effectiveness of executives through calendar and meeting management across multiple time zones and a variety of other tasks. Youll handle highvolume meeting requests coordinate preparation materials and ensure smooth of both internal and external meetings. This includes developing agendas capturing notes tracking action items and managing followup communications with stakeholders. Working closely with senior leadership youll gain valuable exposure to the Devices and Services industry while building a strong network across product technology and operations. Youll be in the thick of exciting content and business decisions while also working with cuttingedge tools and technologies in a fastpaced environment.



Key job responsibilities
Support two Alexa Comms executives in helping them to be more effective and efficient leaders.
Manage complex calendars and scheduling across multiple locations and time zones.
Help executives prepare for meetings by developing meeting agendas taking and disseminating notes and tracking action items.
Organize execute and/or assist with internal and external meetings and events (i.e. recurring staff meetings team offsites pitch meetings team gatherings).
Coordinate meeting logistics and assist guests with building access.
Coordinate domestic and international travel arrangements.
Submit and track expense reports process invoices and manage departmental T&E and project budgets.
Issue and manage MNDAs and other vendor agreements.
Prepare presentations and briefing notes for internal meetings and external speaking engagements and panels.
Maintain knowledge management systems and team wikis including employee onboarding processes and documentation.
Troubleshoot basic technical issues and support executives with technology needs.
Partner closely with the broader leadership team key business partners and other Alexa and Amazon colleagues to help the Company accomplish its goals.
Support and represent Alexa Comms and other Alexa divisions at internal and industry events.
Serve as a champion of Amazons culture helping keep our vibrant workplace fun and engaging.

2 years of senior level leadership support or 1 years of Amazon experience
High school or equivalent diploma
Experience with Microsoft Office products and applications
Experience with executive level calendar management
Ability to maintain confidentiality and exercise discretion
Experience with domestic or international travel coordination

Experience in Devices and Services or technology industries
Technical aptitude and ability to troubleshoot basic device/software issues
Familiarity with common business tools (Concur Slack Confluence/Wiki platforms)
Experience supporting multiple executives
Background in event planning or project coordination
Experience with budget tracking and reporting
Demonstrated comfort with and enthusiasm for using generative AI tools to enhance productivity and workflow efficiency

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race national origin gender gender identity sexual orientation protected veteran status disability age or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process including support for the interview or onboarding process please visit for more information. If the country/region youre applying in isnt listed please contact your Recruiting Partner.

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $50000/year in our lowest geographic market up to $107100/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on jobrelated knowledge skills and experience. Amazon is a total compensation company. Dependent on the position offered equity signon payments and other forms of compensation may be provided as part of a total compensation package in addition to a full range of medical financial and/or other benefits. For more information please visit This position will remain posted until filled. Applicants should apply via our internal or external career site.