Account Services Specialist

Department: Accounting

Reports to: Director Account Services

FLSA Status: NonExempt

The anticipated salary for this position starts at $46600. The final pay will be determined based on several factors including qualifications experience education and years within the job or industry with a strong emphasis on maintaining internal equity.

Who we are and what were about:

KU Endowment is an independent nonprofit organization and the official fundraising foundation for the University of Kansas. We partner with donors in providing philanthropic support to build a greater KU.

As an employee of KU Endowment youll witness firsthand the power of our donors generosity. You will join a talented and fun group of people who are inspired to help KU through the support of loyal alumni and friends. This support fuels excellence enabling students and faculty to develop innovative programs and research that distinguish the university. We connect the philanthropic passions of donors with the needs of students faculty and programs and everyone benefits.

People are engaged. Purpose is ignited. Lives are changed.

What we are looking for:

Primary contact to communicate with University personnel regarding the use of KU Endowment funds and the accounting system. Works as a liaison between KU Endowments Accounting department and University departments. Makes frequent decisions in accordance with KU Endowment policies and procedures including pertinent tax laws.

The individual in this position is expected to embrace KU Endowments stated core values collaboration curiosity empowerment and excellence and demonstrate support for them through professional interactions and activities.

Whats a typical day look like

• Responds to questions and concerns from University and KU Endowment personnel with respect to the status of their funds and related transactions and initiates followup where required.
• Reviews incoming check requests for completeness and compliance with tax laws and association policies. Communicates problems to University departments either by phone or mail.
• Ensures that travel advances and reimbursements have been accounted for within 90 days.
• Ensures that those disbursements which may be W2 reportable are communicated to the applicable payroll office for the University or related entity.
• Assists in developing course material for training sessions for University personnel. May be required to present material at these training sessions.
• Assist users in the navigation and the use of KU Endowments webbased accounting system.
• Suggests changes and updates for The KU Endowment Fund Administration and Use Handbook.
• Coordinates stop payments and the reissue of checks as needed with appropriate Accounting staff.
• Answers vendor inquiries regarding payments received.
• Recommends improvements in communication procedures and assists in implementation of approved changes.
• On a regular basis performs duties not assigned to other clerical positions. Types some correspondence and reports. Works on special projects and performs other duties as directed or required.
• Regular and reliable attendance is essential for this position.
• Performs other duties as assigned.

Whats required to be considered:

• Requires graduation from High School or equivalent.
• Must be proficient in keyboarding and 10key calculations including the use of Microsoft Office.
• Requires four to five years experience in an accounting environment and customer service experience.
• Accounting course work may be substituted for the required accounting experience.

What separates the best from the rest

• Excellent communication and writing skills required.
• Ability to establish and maintain effective working relationships with KU Endowment personnel to communicate with University Departments creating a highly positive impression in doing so.
• Ability to exercise good judgment in making decisions with only general administrative supervision.
• Knowledge of IRS accountable plan rules recommended.
• Basic understanding of tax reporting for independent contractors nonresident aliens and other reportable income.
• Considerable organizational ability to ensure timely completion of assigned duties.
• Attention to detail and ability to multitask essential for this position.

Physical Requirements:

• A valid drivers license.
• Must have access to reliable transportation to travel between multiple locations for training donor meetings networking events and/or workrelated activities.
• Must be able to respond quickly and effectively to directions and safety hazards.
• This job operates in a professional office environment. This role routinely uses standard office productivity machinery such as computers keyboards and a mouse laptops phones photocopiers filing cabinets and fax machines.
• This is largely a sedentary role; however some filing is required. This would require the ability to move files open filing cabinets and bend or stand as necessary.
• The ability to observe details at close range (within a few feet of the observer).
• The person in this position frequently communicates with donors colleagues students and general public. Must be able to communicate with others effectively.
• Physical effort/lifting such as lightup to 20 pounds.
• Travel requirements are rarely and can include the following evenings weekends and out of town overnights as a regular part of the job.

Weve got you covered:

KU Endowment offers a competitive salary with an excellent benefit package including:

• 100 employerpaid pension plan
• Health dental and vision insurance
• 401(k) and Roth 401(k) matching program
• Section 125 flexible benefits
• Generous paid leave including holidays personal and sick leave
• Volunteer and community engagement opportunities
• Paid Parental Leave
• Life AD&D short and longterm disability insurance
• Legal & ID Theft protection
• Critical Illness
• Accident and Hospital Indemnity insurance
• KU education assistance
• Free parking

Sounds good right Whats next

Please include your resume and cover letter when applying for this position on our website at regarding this vacancy may be addressed to:

Emily Garcia

Sr. Human Resources Associate
KU Endowment
PO Box 928
Lawrence KS
Email:

Review of applications begins immediately and continues until the position is filled. Because of the sensitive nature of KU Endowment business and the importance of our reputation with donors KU Endowment conducts a comprehensive review of applicants. By submitting your application you authorize us to conduct reference checks and a review of available public information. Employment is contingent upon background and reference checks that KU Endowment finds acceptable.