Executive Assistant - Listing Coordinator
Executive Assistant - Listing Coordinator
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$ 50000 - 65000
1 Vacancy
Job Description
We are seeking a highly organized proactive and detailoriented coordinator with real estate experience to support the daytoday operations of a topproducing real estate team. This role is ideal for someone who thrives in a fastpaced environment and is comfortable juggling a variety of tasks from preparing listings and managing CRM systems to running errands and keeping marketing timelines on track. If this sounds like you apply below!
Listing Support:
- Coordinate listing preparations vendor scheduling staging and photography
- Prepare and organize listing agreements disclosures and MLS input
- Track listing timelines and ensure all deadlines are met
CRM & Database Management:
- Track client followup tasks and manage agent pipeline organization
- Pull reports and assist with agent accountability tracking
Marketing & Operations:
- Support marketing calendar deadlines (mailer drop dates email campaigns social media coordination)
- Assist with scheduling video shoots open house prep signage and promotional materials
Personal & Team Support:
- Run errands (sign pickups lockbox drops gift deliveries etc.
- Help with event planning team meetings and client appreciation activities
- Be ready to jump in on whatever it takes tasks to keep the business running smoothly
- 2 years of experience in real estate preferably supporting a top agent or team
- Strong knowledge of CRMs (e.g. Follow Up Boss Salesforce kvCORE etc.
- Excellent written and verbal communication
- Highly organized and capable of managing multiple projects
- Selfstarter with a strong sense of urgency and accountability
- Comfortable with light physical errands and a flexible no task too small attitude
- California real estate license (preferred but not required)
Required Experience:
IC
Employment Type
Full Time
