Registrar
Registrar
Posted on :
12-04-2025
Employer Active
1 Vacancy
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Job Description
The Registrar will be responsible for managing and overseeing all academic and administrative functions related to student records enrolment graduation and compliance with academic policies. The role ensures efficient registration processes accurate recordkeeping and strict adherence to institutional and regulatory requirements. The Registrar plays a pivotal role in supporting academic operations and maintaining data integrity across all studentrelated systems.
Key Responsibilities:
1. Student Records Management
- Maintain accurate and complete academic records for all students in compliance with institutional and regulatory standards
- Oversee the creation organization and secure storage of student files including transcripts grades enrolment status and graduation records
- Ensure confidentiality and accessibility of records in alignment with legal and institutional policies
2. Registration and Enrolment
- Supervise student registration processes including course enrolment scheduling and verification
- Coordinate with academic departments to ensure accurate course offerings and class schedules
- Manage registration processes for new continuing and transfer students
3. Graduation and Degree Conferral
- Oversee degree audits to confirm students eligibility for graduation
- Coordinate with faculty and academic advisors to verify fulfilment of academic requirements
- Issue official transcripts certificates and degrees in accordance with institutional standards
4. Policy and Compliance
- Ensure adherence to national and institutional regulations including FERPA and academic accreditation standards
- Develop and enforce policies related to registration grading and graduation
- Advise faculty and staff on academic procedures and compliance guidelines
5. Reporting and Documentation
- Generate reports related to enrolment academic performance and other student data for internal and external use
- Provide statistical data for planning accreditation and government compliance
- Ensure accuracy and timeliness of all academic reporting
6. Student Support and Communication
- Serve as the primary contact for student queries regarding registration records and graduation
- Resolve student concerns related to academic matters and guide them through institutional processes
- Communicate academic deadlines and policies to students and faculty
7. Management of Registration System
- Oversee implementation and maintenance of registration software and student information systems
- Train faculty and staff in system usage to ensure efficient operation and understanding of procedures
8. Leadership and Supervision
- Lead and manage the Registrar s office team to ensure efficient operations and alignment with departmental goals
- Organize office activities conduct evaluations and implement training for staff development
- Foster a professional and collaborative work environment
Requirements
Qualifications:
- Master s degree in Education Administration Business Administration or related field (preferred)
- 5 years of experience in academic administration with 2 3 years in a supervisory role
- Indepth knowledge of academic policies and regulatory frameworks in higher education
- Strong understanding of FERPA and data privacy compliance
Academic records maintenance, Academic operations, University administration, College registrar operations, Registration systems management, Student enrollment processing, Credit evaluation and transfer, Graduation checklist management, Accreditation standards adherence, Compliance documentation, Academic procedure enforcement, Student records confidentiality, ERP systems, Campus management systems
Education
Master s degree in Education Administration, Business Administration, or related field (preferred)
Employment Type
Full Time
Key Skills
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