Career Opportunities Alumni Coordinator

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Summary

This position will provide primary US support to one of the firms key programs What Inhouse lawyers Need (WIN) which is part of the Career Opportunities & Alumni Department falling within Talent Integration and Human Resources. It delivers practical business content tailored to inhouse professionals via webinars continuing legal education resources inperson events thought leadership podcasts and articles. There are clear overlaps between the programs and resources offered by the Career Opportunities & Alumni Program and the successful candidate will have a role to help identify and capitalize on the growing opportunities presented by these and other programs offered by the firm. The global scope and varied nature of this role means candidates will have exposure to several areas of career and professional development marketing and business development activities across the firm helping our contacts further develop their careers as a result of the rounded knowledge they will gain.

Location

This position can sit in any of our US offices and offers a hybrid work schedule.

Responsibilities

• Acting as a primary point of contact for the US WIN Program and for US colleagues in relation to their local Alumni programs.

• Collaborating with the team to develop and deliver content.

• Drafting and proofreading large amounts of written communications for campaigns.

• Coordinating all necessary pre and postseminar or webinar logistics including the creation and distribution of email communications analysis of attendee data followups with specific departments and geographies and key client teams along with reporting related metrics.

• Taking and circulating meeting minutes in regular calls with internal and external stakeholders.

• Managing the programs internal Intranet page external website and relevant resources.

• Working with Marketing Central to create and manage events webinars and other email communications.

• Partnering with internal digital and design teams to create and upload digital media posts.

• Responding to inquiries from inhouse contacts regarding WIN programming.

• Handling client data requests from the US WIN program and proactively sharing client participation with the relevant client teams.

• Analyzing weekly WIN registrations for trends and communicating those with department colleagues and other relevant stakeholders.

• Work with Client Relationship Partners Client Relationship Managers Business Development Sector and Pitch teams to respond to panel opportunities with relevant copy for programs.

• Conducting ROI analysis for campaigns (including digital content event attendance and follow up client conversations).

• Arranging meetings and programming for large groups e.g. WIN attendees Alumni Advisory Boards etc.

• Providing reports on program success.

• Offering occasional inperson event support outside of regular working hours.

• The role may involve additional duties as needed.

Desired Skills

Demonstrate strong business/commercial awareness. Possess excellent written and verbal communication skills. Have proven project management skills. Have experience delivering high quality professional programming and/or business development campaigns. Provide high quality service whilst operating remotely from the enduser. Confidently operate on their own initiative owning projects and seeing them through to conclusion with limited supervision. Have excellent attention to detail. Demonstrate a professional approach in terms of commitment and client care. Have excellent interpersonal skills with the ability to exercise tact and diplomacy. Able to successfully balance a demanding workload and conflicting priorities. Able to multitask work to deadlines and thrive in a fastpaced environment. Work collaboratively in a small team where responsibilities are often shared when working towards tight deadlines. Ensure all delegated tasks are seen through to completion at the highest standards. Ability to maintain professionalism and composure during times of high demand or in stressful situations. Display a consistently positive attitude and adopt a can do approach. Demonstrate a collaborative working style. Demonstrate ability to understand the firm and its objectives and values along with a desire to help see strategic goals realized. Experience with Excel Word 2010 and Outlook is essential; experience using InterAction/CRM systems would be beneficial.

Minimum Education

• High School Diploma or GED

Preferred Education

• Bachelors Degree

Minimum Years of Experience

• 2 years experience working in an administrative support and/or professional services environment.

Essential Job Expectations

While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty there are certain universal requirements that are expected of all DLA Piper employees which include but are not limited to:

• Effectively communicate verbally and in writing with clients lawyers business professionals and third parties.

• Produce deliverables answer phone calls and reply to correspondence in an efficient and responsive manner.

• Provide timely accurate and quality work product.

• Successfully meet deadlines expectations and perform work duties as required.

• Foster positive work relationships.

• Comply with all firm policies and practices.

• Engage in both physical and sedentary activity such as (a) working at a computer for extended periods of time including onscreen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.

• Ability to work under pressure and manage competing demands in a fastpaced environment.

• Perform all other duties tasks or projects as assigned.

Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.

Physical Demands
Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift carry push pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Work Environment

The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and inoffice work the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firms discretion in the future.

Disclaimer

DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.Job applicant poster viewing center.