Second Office Assistant
Second Office Assistant
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Job Description
Job Description
SECOND OFFICE ASSISTANT FOR SINGLE FAMILY OFFICE
Location: London UK
Salary: 32000 gross p.a.
Contract: Fulltime Permanent
Working Hours: Monday to Friday 9am 5pm with occasional weekend and outofhours flexibility)
Start Date: Interviewing now for immediate start
Job Overview:
Chace People is seeking a reliable and proactive Second Office Assistant to join a prestigious family office. This role provides a fantastic opportunity to contribute to the smooth running of daily operations ensuring the office environment is maintained at a high standard. The ideal candidate will possess strong administrative skills and the ability to handle a variety of tasks with minimal supervision.
As an Office Assistant you will primarily focus on routine office administration lifestyle management for family members and supporting various operational needs as directed by the Family Office Director. The position requires someone who is wellorganised detailoriented and able to efficiently handle a variety of tasks to ensure the office runs seamlessly. The role offers a structured 95 work schedule onsite with occasional flexibility required for urgent evening and / or weekend matters.
Key Responsibilities:
- Routine and previsit checks for office and property needs.
- Overseeing and maintaining schedules for property services and contractors.
- Administration support including hard copy filing key storage and accounting.
- Managing office supplies ensuring timely ordering and storage of stationery kitchen items and maintaining the photocopier.
- Booking and supervising contractors for property maintenance and rental contracts.
- Coordinating lifestyle management tasks including transport bookings event planning and purchasing goods and services for family members as directed by the Director.
- Monitoring and coordinating the office cleaner to ensure the office remains clean tidy and organised.
- Facilitating officerelated postage both domestic and international.
- Managing office phones including landline and mobile.
- Organising team gatherings and events to promote a positive office culture.
- Problemsolving daily challenges and contributing to team efficiency.
- Assisting wider staff members with various tasks as needed to support the overall operations of the office.
Requirements:
- Proficiency in Microsoft Office programs particularly Word Excel and Outlook.
- Previous administrative experience in an officebased role.
- Strong organisational and time management skills.
- Ability to work independently and handle multiple tasks efficiently.
- Professional proactive and reliable with a focus on delivering results.
- A resourceful manner with outsideofthebox thinking.
- Flexibility and adaptable by nature to respond to urgent matters outside of regular hours when necessary.
This role offers a great opportunity to work in a prestigious family office environment supporting a highlevel team and gaining invaluable experience.
Employment Type
Full-Time
