Administration Officer for office and grant administration at NNF India Office

We are an independent Danish foundation with a strong commitment to philanthropic purposes. As a nonprofit organisation we utilise funds from our ownership of and investments in companies and other financial assets to support a diverse array of projects and initiatives. Our efforts are dedicated to enhancing human health and fostering sustainability for society and the planet. To further our international philanthropic activities we have established branch offices in New Delhi India and Nairobi Kenya while maintaining Denmark as its centre of gravity.

NNF India Office was established in 2022 and is located at the Indian Institute of Technology Delhi. We offer a committed and professional workplace in which we emphasize ensuring that our colleagues thrive are challenged and get the opportunity to develop their potential. A career with the NNF India gives you the opportunity to work:

• On important projects that improve peoples health and the sustainability of society and the planet.
• With key actors within research and development in India Denmark and internationally.
• And as part of a dedicated team that is passionate about creating impact.

You will be based in New Delhi India however frequent travel primarily in India will be required as part of the job.

The position

You have expertise in office and grants administration.
Your responsibilities will include:

• An active contribution in managing and developing administrative processes for seamless operations of the India office including setting up meetings and support for visits. This includes management of subcontractors in collaboration with HQ in relation to expenditure flows and overview. Anchoring of IT services for the office including liasoning with corporate IT services and local onsite IT support.
• Ensuring the professional administrative handling of the Novo Nordisk Foundations grants in India. This includes coordination of compliance related processes setting up relevant administrative frameworks for grants providing contextual inputs to grant agreements and others.
• A key role as the backbone of the Foundations grantawarding activities working closely with projectmanagers in the Branch Office (BO) and be the point of contact for the grants management team in HQ (Copenhagen Denmark)

Your key tasks will include:

• Office administration and postgrant management including financial management of grants to Indian Partners.
• Ensure smooth running of the India office by liaising with local service providers for procurement and keeping track of rental agreements

• Track of accounting expenses and invoice processing and any adhoc banking related issues.
• Assisist in managing compliance processes for new and ongoing partnerships with NNF Legal (HQ).
• Comanage with NNF functional areas external service providers including auditing.
• Support in the recruitment onboarding of new colleagues at the India Office. Resource person for onboarding into project management. Nodal point for ITrelated tasks at the BO.

Essential Qualifications Skills and Experience

You are considered being a team player who thrive in working with hybrid global teams. Your colleagues would describe you as a curious ambitious person with excellent interpersonal skills. You are structured well organized and take pride in getting things done.

Besides the above you have:

• A Masters degree in a relevant subject (preferably Business Economics Legal).
• Excellent administrative skills and relevant experience with grants administration including managing budgets and internal business administration and processes
• 5 10 years of relevant experience from research or government institutions including government agencies foundations or academia and preferably have international collaboration experience.

Application and Information

To apply please send your motivated CV university transcripts and other relevant documents by clicking the Apply now button. Kindly do not email these documents or your application to us. Applications outside system will not be accepted.

Application deadline is 4 May 2025.

About the Novo Nordisk Foundation

Established in Denmark in 1924 the Novo Nordisk Foundation is an enterprise foundation with philanthropic objectives. The vision of the Foundation is to improve peoples health and the sustainability of society and the planet. The Foundations mission is to progress research and innovation in the prevention and treatment of cardiometabolic and infectious diseases as well as to advance knowledge and solutions to support a green transformation of society.

In the coming years the Foundation will broaden its scope and increase its grants for scientific humanitarian and social purposes including solving the climate crisis and developing tomorrows food production. Consequently we are a growing organisation which means new job openings and exciting opportunities for employees to be part of forming the future of the Foundation.

Required Experience:

Unclear Seniority