Executive Assistant Office Manager

Were opening our first office in Tokyoa critical milestone as Nexthink continues its global expansion. Were looking for a handson highly organized professional who will serve as both Business Support Coordinator to our Country Manager and Regional Sales Leaders and Office Manager for the new Japan hub.

This dual role is ideal for someone who thrives in a fastpaced startuplike environment and is excited to shape the culture rhythm and operational backbone of a brandnew region.

Business Support for Country Manager & Sales Leadership
Youll play a crucial role in supporting our Country Manager (also Head of Regional Sales) and Regional Vice Presidents. This role is central to ensuring the Japan sales team operates with precision consistency and impact.

• Manage complex schedules for the Country Manager and RVPs ensuring businesscritical priorities are met and travel is seamless.
• Support accurate and timely submission of expenses and manage budget reporting and regional travel planning.
• Serve as a connector between sales leaders internal functions (HR Legal Sales Ops) and external clients or partners.
• Help educate and align the Japan sales team on corporate policies and best practices.
• Partner with the Sales Operations Team:

1. to maintain and communicate accurate sales forecasts and dashboards
2. to drive regional reporting CRM updates in Salesforce (SFDC) and coordination of sales initiatives.
3. to prepare and manage agendas for internal meetings and QBRs track followup actions and ensure timely

• Collaborate with marketing HR and global stakeholders to align on regional campaigns and initiatives.

Office Management & Employee Experience

• Oversee the full lifecycle of our physical office setup vendor coordination compliance and ongoing operations.
• Partner with global Workplace and IT teams to ensure Nexthinks infrastructure and experience standards are met.
• Manage local services including deliveries supplies and facilities providers.
• Act as the face of the office welcoming guests customers and global team members.
• Youll play a big role in building an inclusive and energizing culture that reflects Nexthinks values in Japan.
• Lead local planning for team events celebrations and community moments.
• Support onboarding offboarding and employee lifecycle touchpoints to ensure an exceptional regional experience.

Qualifications :

• Experience in business or sales coordination and office operations ideally in tech or a fastpaced global company.
• Experience organizing events meetings or team offsites both inperson and virtual.
• Comfort navigating ambiguity and building processes from scratch in a startup or scaleup environment.
• Proactive and highly organized with the ability to manage multiple workstreams independently.
• Strong judgment and discretion when dealing with sensitive business or personnel information.
• Comfortable with tools like Salesforce Microsoft Office Suite and modern productivity systems.
• A team player with excellent interpersonal skills and a peoplefirst mindset.
• Proven ability to anticipate needs and take initiative without requiring constant direction.
• A positive cando attitude and willingness to pitch in wherever needed to help the team succeed.
• Native Japanese speaker and fluent in English.

Additional Information :

We are the pioneers and trailblazers of a global IT Market Category that is shaping the future of how the world works giving our customers IT Teams total digital visibility across their enterprise. Our innovative solutions integrate realtime analytics automation and employee feedback across all endpoints. This enables our IT teams to solve complex technical challenges create ever more productive workplaces and deliver happy satisfied employees in the digital workplace.

With over 1000 employees across 5 continents Nexthink operates as One Team connecting collaborating and innovating to continuously grow. We call our employees Nexthinkers and our commitment to diversity inclusion and equity is second to none. We currently have over 75 nationalities working with us from all cultures and backgrounds speaking many different languages.

If you are looking for a change and like a nice atmosphere lots of challenges and having fun while working this is a great opportunity for you! Check what we offer: 

•  Permanent Contract and a competitive compensation package. 
•  Hybrid work model balancing office and remote work with a structured approach for new hires to foster connections and onboarding. 
• Topup medical insurance plus Life & Accident insurance.
• Flexible Hours and very good vacation planplus 3 companypaid volunteer days. 
• Commuting allowance.
• 16 weeks of fully paid leave for primary caregivers and 6 weeks of fully paid leave for secondary caregivers. 
• Free access to professional training platforms to explore your interests and enhance your skills. 
• Bonuses for referring successful hires after three months of continuous employment. 

Remote Work :

No

Employment Type :

Fulltime