Records and Data Management Clerk I 2025-00728
Records and Data Management Clerk I 2025-00728
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Job Description
Description and Functions
- Open Until FilledGENERAL DESCRIPTION:
Be a part of the Water Quality Division (WQD) team and experience the WDEQ mission and vision. The Records and Data Management Clerk position provides highquality records and office support to the WQD. By ensuring the access and preservation of administratively important records this position conducts activities that support effective and efficient operations for the WQD and its programs.
Human Resource Contact: DEQ HR
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed in the job level.- Gather examine record and maintain information in WQDs records and data management systems.
- Capture digital images of documents according to best practices and WQD specifications performing quality control on digitized content.
- Perform quality control basic image enhancement and editing of digital records.
- Create metadata according to WQD specifications.
- Troubleshoot basic problems with hardware software and image quality. Refer problems and ask questions of the supervisor as appropriate.
- Ensure final documents are routed to appropriate locations for records storage to meet retention schedules.
- Communicate effectively.
- Track incoming mail using electronic document management procedures and tracking systems.
- Assist with analyzing information for monthly dashboard reporting.
- Establish effective working relationships with technical staff.
- Answer phones and direct calls or take messages when needed.
- Assist with training temporary clerical staff on an asneeded basis.
Qualifications
KNOWLEDGE:- Knowledge of scanning and imaging systems and procedures.
- Knowledge of quality control standards for imaging.
- Knowledge of data compilation and organization.
- Skill in the use of scanners and image capturing software.
- Knowledge of SharePoint and other electronic records management systems.
- Strong skills in Microsoft Word and Excel; Google Docs; and Adobe systems.
- Possess strong communication skills with attention to detail.
- Possess strong time management skills.
- Experience working in a teamoriented collaborative environment with the ability to work well with others.
- Ability to demonstrate independent judgment and decisionmaking skills to ensure program requirements are met and procedures are followed.
- Ability to deliver highlevel customer service both internally and to the public.
MINIMUM QUALIFICATIONS:Education:Associates Degree (typically in Records or Data Management)Experience:01 year of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management TechnicianOREducation & ExperienceSubstitution:24 years of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management TechnicianCertificates Licenses Registrations:NoneNecessary Special Requirements
PHYSICAL WORKING CONDITIONS:- Typically the employee may sit comfortably to perform the work; however there may be some walking standing bending carrying light items driving an automobile etc.
- Must be able to lift up to 40 pounds with or without accommodation.
NOTES:- FLSA: NonExempt
- The Wyoming Department of Environmental Quality may use a video interview as a mandatory first step of our process. If chosen for a video interview you will receive an email with all the necessary information to complete the process.
Supplemental Information
Clickhere to view the State of Wyoming Classification and Pay Structure.
URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.
Employment Type
Full-Time
