OA Assistant

Summary

Reports to the OA Manager. Performs a variety of clerical and administrative duties in compliance with government corporate and management directives.

Essential Functions

• Complies with all management corporate and government directives and standard operating procedures.
• Models mentors and monitors a positive normative culture.
• Handles routine matters personally and routes nonroutine to proper staff for consideration.
• Maintains the monthly calendar of activities and appointments.
• Acts as the centralized point of contact for new Job Corps prospects.
• Assists in proving presentations to local OneStop schools and other agencies serving target population in effort to reach eligible populations.
• Assist in providing Job Corps Center campus tours.
• Aids the Outreach/Admission Specialist with initial Job Corps prospect contact as well as maintains contact with prospects using social media and other innovative communication tools.
• Schedules prospects to attend information sessions. 
• Assist Outreach/Admissions Specialist with orientation sessions and information sessions to prospects of Job Corps.
• Conduct prearrival calls to prospective students.
• Assist the Outreach/Admissions Specialist and Center CPP teams with welcome activities for newly arrived students.
• Provides information packet to interested prospects parents and community.
• Conducts pre90day focus groups with students; provides this feedback to the Outreach/Admission Manager.
• Assists the Outreach/Admissions Specialist with retention activities including communication with students in unauthorized absence (UA) status.
• Acts as the liaison between contract management and other staff.
• Maintains the correspondence control log receives incoming and outgoing mail and provides followup on dates for action items.
• Performs a variety of clerical and administrative duties; prepares special reports; maintains files records and statistical data; makes travel arrangements etc. as required. 
• Performs secretarial duties including data entry dictation and typing of correspondence and other materials.
• Maintains appropriate stock of office supplies.
• Maintains a filing system for all program manuals directives DESI procedures and other program documents.
• Maintains accountability of staff properly adheres to safety practices and performs safety inspections in areas of responsibility. 
• Able to maintain 75 or higher on employee scorecard.

Qualifications :

Required Education & Experience

• High school diploma or equivalent.
• Two years of related clerical experience. 
• Excellent communication skills both written and spoken English and Spanish
• Experience and conform with public speaking
• Excellent computer skills
• Knowledge of social media and influencers
• Knowledge of IT and smart phone applications.
• Knowledge/experience with MS PowerPoint Word Excel and Publisher required.

Competencies

• Excellent verbal and written communication in English and Spanish
• Demonstrated ability and willingness to network extensively.
• Strong negotiating and influencing skills.
• Computer proficiency: knowledge of computer software and networking systems preferred
• Outstanding organizational and timemanagement skills and the ability to juggle multiple projects simultaneously.
• Understanding of communications public relations and marketing best practices including social media channels
• Must possess exceptional writing skills and be able to compose engaging and accurate content.
• Strong communicator who works well independently and with a team
• Strong organizational skills

Minimum Eligibility Qualifications

• If the position requires driving a valid Drivers License in the state of employment with an acceptable driving record is required
• I9 documentation required to verify authorization to work in the United State.
• Ability to pass a preemployment drug test and background check. 

Additional Information :

All your information will be kept confidential according to EEO guidelines.

Equus Workforce Solutions is a leading provider of workforce development services in North America. With a dedicated and passionate team Equus puts the industrys best practices to work by focusing on the development design and delivery of demanddriven workforce solutions.

When you join Equus you can expect extensive learning opportunities and networking programs. But most of all you can expect to make a lasting impact on the lives of others.

At Equus we are strengthened by diversity. We are committed to providing a work environment in which everyone is included treated fairly and with respect. Equus Workforce Solutions is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color gender age pregnancy sexual orientation gender identity ancestry religion national origin veteran status physical or mental disability or reprisal or any other characteristic protected under state federal or local law.

Remote Work :

No

Employment Type :

Fulltime