Admin Assistant
Admin Assistant
Posted on :
05-06-2025
Employer Active
1 Vacancy
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Job Description
Administrative Assistant
Location: Sketty
Start date: ASAP
6 month FTC
Are you the polished professional presence that keeps everything running smoothly At Redkite Solicitors we re looking for a confident and reliable Front of House Administrative Assistant to join our busy Sketty office for a 6 month FTC.
You ll be the first point of contact for clients visitors and callers creating a positive impression while juggling a wide range of essential admin tasks. From supporting fee earners with documents and scheduling to managing reception coordinating meetings and keeping the office organised you ll play a vital role in the day-to-day operations of a busy legal team.
If youre someone who thrives in a fast-paced environment takes pride in being helpful and well-presented and enjoys making things run like clockwork we d love to hear from you. This is a varied people-focused role in a high-performing and supportive team where your organisation professionalism and positive energy will be truly valued.
Redkite Solicitors has proudly supported individuals families and businesses in our communities since 1898. With a strong foundation and a modern outlook we continue to grow while staying true to our values: integrity approachability and exceptional client care.
What will you be doing
- Act as the professional and welcoming first point of contact for all clients visitors and callers representing the firm with warmth discretion and polish
- Provide high-quality administrative support to fee earners and office staff ensuring tasks are completed accurately and on time
- Open new client files and manage document preparation digital filing scanning and secure archiving in line with compliance standards
- Handle inbound and outbound calls emails post and deliveries routing communications efficiently and supporting daily workflow
- Maintain the reception and office areas to an impeccable standard tidy well-stocked and ready to host both internal and external visitors
- Provide a concierge-style service to internal stakeholders including meeting room management greeting VIP guests and supporting events or executive visit
- Assist in maintaining office supplies coordinating replenishment orders and liaising with facilities when needed
- Support colleagues in other offices remotely contributing to a collaborative and connected working environment
- Occasionally assist with the movement and organisation of archived files or interdepartmental transfers
Who We re Looking For:
- Warm and polished you naturally put people at ease while upholding a professional standard in all client and visitor interactions
- Highly organised you keep on top of multiple tasks manage competing demands and keep the front desk and wider office environment running like clockwork
- A dependable team player you re someone your colleagues can count on to deliver step in to help and take ownership of what needs doing
- Discreet and professional youre trusted with sensitive information and interactions always handling them with care and confidentiality
- Clear and confident in communication whether in person on the phone or over email you speak and write with clarity courtesy and purpose
- Service-minded you enjoy looking after others whether that s ensuring guests feel welcomed keeping executives updated or making sure fee earners have what they need to do their job well
- Comfortable with technology confident using phones Microsoft Office booking systems and any digital tools that support daily admin and communication tasks
- Committed to presentation you understand the importance of a tidy welcoming and professional space as a reflection of the business
- Willingness to travel and cover other offices on occasion so a driving licence required
What is in it for you
- We re committed to creating a supportive inclusive and high-performing legal team. You ll be joining colleagues who are not only legally excellent but also commercially astute and down-to-earth. We value trust boldness excellence and teamwork and we want you to thrive as part of that.
- 25 days annual leave entitlement
- Holiday buy and sell scheme
- Contributions to gym membership
- Flexible working considerations
- Career development
- Redkite rewards scheme
At Redkite we are committed to creating a diverse inclusive and supportive workplace where everyone is valued. We welcome applicants from all backgrounds including gender race ethnicity sexual orientation disability age religion and neurodiversity. We are dedicated to providing reasonable adjustments throughout the recruitment process and beyond to ensure all employees can thrive. We believe that diversity strengthens our team and helps us better serve our clients.
Employment Type
Full Time
Key Skills
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