Administrative Assistant
Administrative Assistant
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Job Description
Location: Lagos State.
Preferred Location of Candidate: Ogba Ojodu Omole Environs.
Job Type: Hybrid.
We are seeking a highly organized and proactive Administrative Assistant to support day-to-day operations property coordination and general administrative tasks.
1. Administrative Duties:
Organize and maintain digital and physical records of leases service agreements and tenant files.
Handle administrative office tasks such as scheduling filing ordering supplies and internal communications.
Draft and send formal correspondence related to rent lease renewals property notices and vendor communications.
Support rent collection tracking and assist in preparing monthly reports and payment summaries.
Assist in preparing documentation for new leases handovers and property take-ons.
2. Facility & Property Support:
Monitor property conditions conduct basic inspections and report issues requiring repair or servicing.
Assist in coordinating contractors vendors and repair personnel for timely maintenance work.
Help maintain inventories for tools cleaning supplies and building materials.
Support the logistics of tenant onboarding (move-ins) and offboarding (move-outs).
Ensure compliance with basic safety and security standards across managed properties.
3. Property Acquisition Support:
Assist in identifying and researching potential properties for acquisition and portfolio expansion.
Help gather key data on locations property conditions rental history and market value.
Coordinate initial inspections or property visits and prepare notes or reports for review.
Support communication with property owners agents or brokers during acquisition discussions.
Maintain a database of acquisition leads and follow-up status for management tracking.
Requirements
HND or BSc in Business Administration Estate Management or a related field.
At least 1 year of experience in any property-related role.
Strong proficiency in Google Workspace. Microsoft Office (Word Excel Outlook) is a plus.
Excellent organizational and communication skills.
Ability to prioritize tasks work independently and manage time effectively.
A proactive attitude and attention to detail.
Benefits
A collaborative work environment
Opportunities for growth and development
Hands-on experience in property operations and administration
Competitive compensation based on experience
Employment Type
Full Time
