Office Administrator
Office Administrator
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Job Description
Position Description:
We are looking for a reliable and enthusiastic Office Administrator to join our team in Bucharest. The main tasks will include office management and suppliers relationship. He or she will be selfmotivated and trustworthy.
Our new colleague should be excited to work in a multicultural environment collaborating with various people from centers in other countries. The office administrator ensures smooth running of our companys offices and contributes to our development.
Your future duties and responsibilities:
Administrative Support:
Being in charge with Front Desk tasks;
Managing badges visitors register and collets;
Ordering office supplies and keep an inventory of stock;
Assisting in the coordination of visits activities or events;
Providing administrative support to employees and managers;
Preparing welcome packs and access cards for the new hires;
Collaborating with internal and external departments (IT HR Security Building Maintenance department etc..
Suppliers Coordinator:
Being the main contact for the suppliers;
Coordinating the process of suppliers creation in the system;
Managing the administrative documents (forms contracts invoices purchase orders quotes for different products and services etc.;
Managing the invoicing process (liaise with suppliers accounting team regular payment checks).
Beside that as a Junior Office Administrator you will have the opportunity to engage in a diverse spectrum of international projects.
This dynamic range of responsibilities will enable you to contribute to the organization development by continuously implementing and improving the operational processes.
Required qualifications to be successful in this role:
Proficient in MS Office suite (Word Excel PowerPoint);
Outstanding communication and interpersonal abilities;
Advanced level of English (speaking and writing);
Good level of French (willing to learn and practice the language on a daily basis);
Able to prioritize and organize the tasks;
Eager to learn and receive guidance;
Proactive energetic and multitasker;
University degree. Studying foreign languages or being familiar with a multicultural environment will be a plus.
We offer:
Accessible and friendly working environment (Bucharest The Bridge Building Grozavesti area);
Hybrid model;
Healthcare insurance the medical package includes also coverage for employees children;
Access to Life insurance & Dental Insurance;
Share purchase plan cofinanced by CGI with the possibility of cashing at any time;
Benefit online platform access to booking ticketing online courses meal vouchers medical services hobby facilities;
Access to our Learning Platform you can develop your career based on your interests;
Between 21 & 24 days of leave depending on your seniority;
MAP Member assistance program Confidential support service that can help you solve a wide range of professional and personal problems and challenges at no cost to you;
Bookster enjoy the first public modern library bringing books to the companys door;
Rewarded referral program refer your friends and cash the bonus;
Enrolling on CGI for Good platform with volunteering activities.
Skills:
- English
- French
What you can expect from us:
Together as owners lets turn meaningful insights into action.
Life at CGI is rooted in ownership teamwork respect and belonging. Here youll reach your full potential because
You are invited to be an owner from day 1 as we work together to bring our Dream to life. Thats why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our companys strategy and direction.
Your work creates value. Youll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas embrace new opportunities and benefit from expansive industry and technology expertise.
Youll shape your career by joining a company built to grow and last. Youll be supported by leaders who care about your health and wellbeing and provide you with opportunities to deepen your skills and broaden your horizons.
Come join our teamone of the largest IT and business consulting services firms in the world.
Required Experience:
Unclear Seniority
Employment Type
Unclear
