Team Administrator

KordaMentha are seeking a professional Team Administrator to represent the Sydney office as the primary point of contact. This pivotal front of house position encompasses a broad range of responsibilities including administrative assistance office coordination and client-facing service delivery all contributing to the firms commitment to excellence.

The role offers valuable exposure to corporate operations fostering skills development across administrative support stakeholder engagement and operational efficiency. The successful candidate will demonstrate a high standard of presentation discretion and organisational capability ensuring our reception functions as a sophisticated and welcoming gateway to the business.

Key Responsibilities:

• Serve as the primary point of contact for the KordaMentha Sydney office by warmly welcoming visitors efficiently handling incoming calls and directing inquiries to the appropriate channels. 
• Maintain a polished courteous and professional demeanour. 
• Ensure the reception area staff kitchen and print rooms are maintained to corporate standards creating a clean organized and welcoming environment for both clients and staff. 
• Manage boardroom and meeting room bookings ensuring all spaces are clean well-stocked and presentation ready. 
• Support internal meetings and marketing events by coordinating catering logistics and setup. 
• Efficiently manage incoming and outgoing mail including courier bookings and distribution. 
• Keep records of security passes password databases and job listing boards up to date. 
• Monitor stock levels of office amenities and promotional merchandise coordinating with suppliers for timely replenishment. 
• Work in close partnership with Executive Assistants and the broader office support team to drive efficient well-coordinated office operations. 
• Deliver proactive and reliable support to leadership and team members ensuring seamless execution of daily activities and priorities. 
• Handle word processing tasks such as drafting and finalising correspondence creating PDFs and assisting with in-house document mail-outs. 
• Ensure seamless communication with suppliers and assist in maintaining office supplies equipment and signage. 
• Collaborate with Executive Assistants to record marketing activities and maintain accurate event data. 

Qualifications :

• Experience in a similar role beneficial but not essential 
• Experience handling invoices courier bookings and supply coordination
• Warm and confident presentation with strong interpersonal skills
• Strong customer service and ability to provide a high level of internal and external client service
• Strong attention to detail with the ability to prioritise and multitask
• Proactive approach to problem-solving and continuous improvement
• Ability to manage responsibilities independently while collaborating with a busy team
• Knowledge of Microsoft Office Suite (Word Excel Outlook PowerPoint)
• Adaptable to digital environments and internal operational tool
• Reliable flexible and ready to adapt to evolving tasks and priorities
• Eagerness to take ownership and follow through to completion
• Enthusiasm for supporting a positive workplace culture and team engagement

Additional Information :

At KordaMentha we believe there is strength in difference. Our entrepreneurial spirit expands the possibilities for action. We approach situations challenges and opportunities with optimism curiosity and diversity of thought. We seek novel solutions to problems and encourage unconventional and innovative approaches. 

Our teams diverse skillsets backgrounds and experiences fuel KordaMenthas different mindset. We encourage candidates from all backgrounds to apply recognising that talent and potential extend beyond traditional qualifications. Our selection process values diverse perspectives and considers each applicants unique strengths and capabilities.

Remote Work :

No

Employment Type :

Full-time