Executive Assistant
Executive Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Who we are:
At Twelve Labs we are pioneering the development of cuttingedge multimodal foundation models that have the ability to comprehend videos just like humans do. Our models have redefined the standards in videolanguage modeling empowering us with more intuitive and farreaching capabilities and fundamentally transforming the way we interact with and analyze various forms of media.
With a remarkable $107 million in Seed and Series A funding our company is backed by toptier venture capital firms such as NVIDIAs NVentures NEA Radical Ventures and Index Ventures and prominent AI visionaries and founders such as FeiFei Li Silvio Savarese Alexandr Wang and more. Headquartered in San Francisco with an influential APAC presence in Seoul our global footprint underscores our commitment to driving worldwide innovation.
We are a global company that values the uniqueness of each persons journey. It is the differences in our cultural educational and life experiences that allow us to constantly challenge the status quo. We are looking for individuals who are motivated by our mission and eager to make an impact as we push the bounds of technology to transform the world. Join us as we revolutionize video understanding and multimodal AI.
About the role
We are seeking an exceptional Executive Assistant to support our Executive Staff during this pivotal growth phase. This role is critical to ensuring that leaderships time and energy are optimally focused on the companys strategic priorities. The ideal candidate will be highly organized proactive and discreet with outstanding communication skills and the ability to anticipate needs before they arise.
As the Executive Assistant to the Executive Staff you will manage complex calendars coordinate highstakes meetings handle sensitive information and serve as a trusted liaison between leadership and internal/external stakeholders. You will play an essential role in maximizing the effectiveness of the executive team by creating systems and workflows that enable them to focus on driving the company through its next stage of growth.
Key Responsibilities
Calendar and Schedule Management
Proactively manage complex and dynamic calendars for Executive Staff
Prioritize meeting requests and optimize schedules to align with strategic priorities
Coordinate internal and external meetings including board meetings investor calls and key team sessions
Arrange domestic and international travel including detailed itineraries accommodations and logistics
Communications Management
Triage and manage email communications ensuring highpriority items receive timely attention
Draft correspondence presentations and other materials on behalf of the Executive Staff
Serve as the primary point of contact for Executive Staff with internal teams investors partners and other stakeholders
OnSite Office Management
Manage relationships with onsite vendors including snack and beverage providers cleaning services and other office suppliers
Ensure office supplies equipment and amenities are stocked and maintained
Coordinate onsite meetings and events including logistics catering and space setup
Serve as the point of contact for officerelated needs troubleshooting issues as they arise
Assist with visitor coordination ensuring a seamless experience for guests partners and stakeholders
Administrative Support
Manage expense reporting and reimbursement processes for Executive Staff ensuring accuracy and compliance
Conduct research and compile data to support strategic decisionmaking and executive initiatives
Assist with special projects including data analysis report preparation and presentation development
Anticipate the needs of Executive Staff and proactively prepare materials for meetings and discussions
Provide input on prioritization and time management to optimize leadership efficiency
You may be a good fit if you have
3 years of experience as an Executive Assistant preferably supporting Clevel executives in a fastpaced technology company
Exceptional organizational skills with meticulous attention to detail
Proactive mindsetanticipates needs identifies potential challenges and solves problems before they arise
Outstanding written and verbal communication abilities
Willingness to take on any task big or small to support the team and ensure smooth operations
Proficiency with Google Workspace Microsoft Office scheduling tools and project management software
Ability to handle confidential information with absolute discretion and professionalism
Excellent judgment and problemsolving skills
Flexibility to adapt to changing priorities and work outside of standard business hours when necessary
Strong ability to assess business priorities and strategically prioritize tasks that have the highest impact
Preferred Qualifications
Experience coordinating board meetings and investor communications
Knowledge of international business practices and crosscultural communication
Understanding of basic financial concepts and business operations
Experience with tools like Notion Slack and Linear
Bonus Points: Bilingual Korean Speaker Familiarity with the AI/ML industry and its ecosystem
Even if there are a few checkboxes that arent ticked through your prior experience we still encourage you to apply! If you are a 0to1 achiever a ferocious learner and a kind and fun team player who motivates others you will find a home at Twelve Labs.
We welcome applicants from all walks of life and are committed to equalopportunity employment. We cherish and celebrate diversity not just because it is the right thing to do but because it makes our company much stronger.
Benefits and Perks
An open and inclusive culture and work environment.
Work closely with a collaborative missiondriven team on cuttingedge AI technology.
Extremely flexible PTO and parental leave policy. Office closed the week of Christmas and New Years.
Employment Type
Full-Time
