Executive Assistant
Executive Assistant
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Job Description
Overview
Turn5 is one of the largest and fastest growing ecommerce retailers in the Greater Philadelphia area. Best known for our awardwinning ecommerce platforms AmericanMuscle ExtremeTerrain and AmericanTrucks weve been engaging muscle car truck and offroad enthusiasts with exceptional products services and experiences since 2004. With the acquisition of Ecklers in 2022 a pioneer in classic car restoration & modification for over 60 years Turn5s catalog of brands has expanded to now offer aftermarket automotive products for vehicles as classic as the Model T.
Our purpose however extends beyond selling car parts. We have a commitment to creating meaningful customer experiences at every step of their journey. Whether its supplying a unique product that customizes the look and feel of their ride providing thousands of educational videos for the DIYer or leveraging user generated content to inspire even the most experienced owner we are obsessed with ensuring we reach as many likeminded gearheads across the globe.
Under the direction of the Executive Assistant to the CEOthe Chief Financial Officer and General Counsel the Executive Assistant performs a variety of highly responsible confidential and complex administrative duties. This individual must have a resourceful can do attitude be a competent multitasker and skilled in determining matters of importance and high priority.
This opportunity is perfect for candidates seeking to grow their career as an Executive Assistant in a fastpaced and upbeat ecommerce environment.
Year 1 is going to be about:
- Review of daily email correspondence and monitoring of high priority items
- Calander management including scheduling meetings with direct staff internal and external parties and prioritizing the most sensitive matters.
- Prepare presentations agendas reports special projects and other documents for the executives as needed
- Support key external relationships and communication on behalf of the company with vendors/suppliers banking/financing partners auditors business license compliance and legal firms etc.
- Coordinate the teams successful and timely completion of the companys quarterly review & objectives setting process
- Accounting/Finance department support to include but not limited to:
- Scheduling of monthly financial meetings
- Ensure clear departmental communication and all deliverables/deadlines are met.
- Plan organize and execute department in person days and team events.
- Legal support to include but not limited to
- Acts as a custodian of contracts corporate & legal documents and records in our legal our contract management system.
- Prepare and distribute monthly reporting of agreements by department. Track all new agreements terminations and renewals within the CMS.
We cant skip over some of the specific skills and experience we know are a must to be successful. So we need you to have:
- 8 years experience supporting CLevel executives is required.
- Experience performing initial review of contracts and legal documents is desirableSkill in determining matters of importance and high priority.
- High level of integrity and confidentiality
- Highly organized with a proven track record of efficiency
- Adapts communication style and medium to suit message and audience.
- Enjoys working in a fast paced and energetic environment
- Strong organizational skills and ability to prioritize workload manage multiple tasks and projects at once And meet deadlines.
- Demonstrates willingness to accept new and different tasks and challenges and grow in new areas of responsibility.
- Willingness and ability to learn company specific software and programs i.e. Link Square Doclink ZenDesk Sells etc.
- Advanced computer skills required (Microsoft Outlook Word Excel PowerPoint Internet/Intranet and SharePoint.
- Experience as a Legal Assistant or Executive Assistant in a legal office is desirable
Employment Type
Unclear
