Reporting Assistant

The Reporting Assistant will maintain and coordinate progress and other reports as directed by the Head of Procurement Operations ensuring they meet Project Controls reporting requirements. The role acts as the first point of contact for procurement and commercial directorate reporting requirements. This role works closely with various teams including Policy and Assurance Leads Sustainable Procurement and Procurement Operations to prepare and distribute reports. Oversees the coordination of reports with Project Controls within the reporting cycle. Liaise with Procurement team members and other project functions to gather relevant information and assist with document management duties as directed by the Head of Procurement Operations. Provide accurate and timely information to the leadership and Project Controls teams via monthly procurement progress reports.

• Act as first point of contact for procurement and commercial directorate reporting requirements.
• Work closely with the Commercial Directorate Team and other functions as directed in preparing and distributing reports.
• Oversee the reporting schedule and coordination of reports with Project Controls and Performance Team within the reporting cycle.
• Cooperate and liaise with the Commercial Directorate Team and other project functions as directed to gather relevant reporting information.
• Assist the Commercial Directorate Team with document management duties as directed by the Head of Procurement Operations.
• Provide accurate and timely updates to the leadership and Project Controls and Performance Team via monthly procurement progress reports.
• Take necessary care to properly protect the confidentiality integrity and availability of corporate information from unauthorised disclosure modification or destruction. Never knowingly put client information or information systems at risk.
• Take reasonable care of your own and others health and safety and of those who may be affected in the daytoday delivery of this role by taking personal responsibility for working to the commisions Target Zero principles.
• Cooperate with commision in all matters relating to health and safety following client safe working procedures at all times.
• Act as a role model for the proejcts vision and values behaving in ways that are in alignment with the projects Ways of Working.  Encourage and support others to do so too.
• Promote equality in the workplace and adopt appropriate behaviour when interacting with colleagues.

Qualifications :

• Minimum Leaving Cert or GCSE/ at grade C in English and Maths.
• A degree in engineering construction business or a related subject matter or equivalent experience is preferred but not essential.
• Working towards a professional qualification such as Chartered Institute of Procurement & Supply (CIPS) Royal Institute of Chartered Surveyors (RICS) Chartered Institute of Builders (CIOB) or relevant equivalent preferred but not essential. 

Experience

• Experience of working to tight deadlines and producing accurate work.
• Experience of using a document management system would be an advantage.
• Experience of reporting processes within procurement and contract management functions in a range of complex highprofile construction engineering and serviceoriented areas and in a demanding safety critical environment.
• Experience of producing client procurement reports within public and private sector procurement and constraints with an understanding of business and procurement management systems.
• Experience of relationship management across a broad range of individuals across all levels.

Skills

• Competent in Microsoft Office and have experience with document systems.
• Strong ability to write document and maintain technical standards guidelines and workflows.
• Strong attention to detail and accuracy.
• Excellent verbal and written communication skills to facilitate clear and consistent dialogue between all parties involved.
• Ability to work effectively in a team environment.
• Ability to coordinate and communicate important information across team.
• Ability to develop long term relationships with all team members.
• Ability to work in a collaborative manner that is positive open transparent and is a clear and effective communicator

Additional Information :

What we offer you: 

• Full time 

• Hybrid working 

• Competitive remuneration and attractive range of benefits 

• Pension 

• 25 days Annual leave 23 days 2 company days) 

• Opportunity to work on impactful and innovative projects 

• Career development opportunities both in Ireland and globally 

• Opportunity to work with a diverse group of talented and collaborative colleagues 

Additional Information 

Our inspired people share our vision and mission. We provide a great place to work where each person has the opportunity and voice to affect change. 

We want our people to succeed both in work and life. To support this we promote a healthy productive and flexible working environment that respects worklife balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community. 

Please find out more about us atwww.turnerandtownsend/ 

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SOX control responsibilities may be part of this role which are to be adhered to where applicable. 

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal email accounts are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review.