Administrative Assistant for Campus Housing
Administrative Assistant for Campus Housing
Posted on :
10-04-2025
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1 Vacancy
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Job Description
Job Details
Dallas Campus Dallas TX
Part Time Hourly Non Exempt
$12.00 $15.00 Hourly
On Campus
Description
Job Summary
The Administrative Assistant for Campus Housing provides administrative support to the office. This person pursues excellent service as the first contact for residents prospective residents DTS faculty and staff and other Campus Housing guests.
This is a Parttime role at 25 hours per week. Candidates must be eligible and able to work the full 25 hours required.
Duties/Responsibilities
Administrative Responsibilities:
- Maintain a professional yet friendly atmosphere in the Campus Housing Office
- Keep the main office breakroom seating areas conference area main desk and coffee bar clean properly stocked and wellorganized
- Greet and assist tenants prospective tenants and Guest Room occupants DTS Staff/Faculty and other visitors
- Answer incoming calls and emails to the Campus Housing Office and distribute messages or emails to the appropriate Campus Housing staff if specialized reply is needed
- Process maintenance requests between residents and the Facilities and Plant Operations Department (FPO)
- Assist with resident movein/moveout activities to include receiving and handing out keys and preparing move packets
- Assist with creating and sending weekly Campus Housing Newsletter
- Upload campus slides to TV reels of both buildings
- Coordinate Guest Room reservation schedule key pickup/dropoff and cleaning requests while monitoring activity on the Room Racoon website
- Provide weekly deposits to DTS Accounting of all rent payments delivered to Rent Drop Boxes in both apartment buildings and credit payments to tenants portal
- Provide administrative support to Tier 1 Campus Housing events
- Assist with data entry and verifications of residents
- Assist Assistant Director of Campus Housing as needed
- Other duties as assigned
Commitments Unique to the Position:
- Must select a course schedule that is conducive to the requirements of the role (approved by Supervisor)
Qualifications
- Excellent verbal and written communication skills
- Excellent interpersonal and customer service skills
- Excellent organizational skills and attention to detail
- Selfstarter with proven ability to own and tackle various projects independently
- Excellent time management skills with a proven ability to meet deadlines
- The ability to selfcreate structure in a work environment and prioritize a variety of ongoing tasks and projects
- Ability to function well in a highpaced and at times stressful environment
Education and Experience
- College degree preferred
- Administrative experience preferred
- Proficient with Microsoft Office Suite Google Suite Canva Mail Chimp and Asana preferred
- Willingness to learn new digital platforms/systems
Physical Requirements
- Ability to sit at a desk and work on a computer for a prolonged period
- Ability to stand or walk for a prolonged period
- Ability to climb stairs
- Must be able to lift up to 20 pounds at times
Employment Type
Part-Time
Key Skills
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