Corporate Front Desk HR Assistant 2002 - 3003

Essential Human Resource Assistant Duties 50:

Works safely and in compliance with all established HSE policies and procedures

Greets visitors for the Anchorage corporate office

Performs HRIS data entry

Creates employee badges assigns security roles

Assists with newemployee orientation

Coordinate the interview process

Provide support of recruitment postings: opening closing and notification to the applicants

Take the lead on employee outreach /communication

Respond to reference checks and verifications of employment

Assists the HR staff with special projects and requests

• Maintains accurate and uptodate electronic human resource files records and documentation.
• Answers frequently asked questions from applicants and employees pertaining to standard policies benefits hiring processes etc.; refers more complex questions to appropriate seniorlevel HR staff or management.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provides clerical support to the HR department.
• May assist with payroll functions including answering employee questions and distributing checks.
• Assists with planning and of special events such as benefits enrollment organizationwide meetings employee recognition events holiday parties and retirement celebrations.
• Performs other duties as assigned.

Essential Receptionist Duties 40:

Answer telephone calls; screen and direct calls

Take and relay messages

Provide information to callers

Greet persons entering organization

Direct persons to correct destination

Ensure visitors sign in and have a Carlile visitor badge

Handle queries from the general public and customers

Ensure knowledge of staff movements in and out of organization

General administrative and clerical support including filing photocopying and printing of documents

Prepare letters and documents

Receive and sort mail and deliveries

Schedule appointments organize meetings and coordinate meeting rooms

Maintain appointment diary either manually or electronically

Tidy and maintain the reception area

Ensure the office is running smoothly

Assist in creating ppt presentations

Essential Marketing Duties 10:

• Assist Sales & Marketing Manager with various marketing initiatives
• Coordinating with clients customers and external agencies
• Creating presentations

Qualifications

High school diploma or GED

13 years equivalent work experience

Previous Human Resources work experience preferred

Knowledge Skills and Abilities

HR / Receptionist:

Proficient in MS Office applications including Word Outlook and Excel

Excellent written and verbal communication skills

Strong organizational skills and attention to detail and accuracy

Excellent interpersonal skills active listening and relationship building skills

Ability to perform basic math skills

Treats people with respect keeps commitments inspires the trust of others work with integrity and ethically uphold organizational values

Must be able to multitask

Must be able to communicate verbally in a professional manner

• Must have a high stress tolerance
• Must be able to solve customer issues with kindness patience and care
• Must have knowledge of administrative and clerical procedures
• Knowledge of customer service principles and practices
• Professional personal presentation
• Customercentric approach
• Reliability

Working Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers phones photocopiers filing cabinets and other office related devices. The job is performed under minimal temperature variations and in a generally hazard free environment.

Reasonable Accommodations

Carlile will make a reasonable accommodation(s) wherever necessary for all employees or applicants with disabilities provided the individual is otherwise qualified to safely perform the essential duties and assignments connected with the job and provided that any accommodations made do not impose an undue hardship on Carlile.

General Information

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties responsibilities and skills required of personnel so classified.

This job description is not an employment agreement or contract implied or otherwise other than an at will relationship.