Director Procurement Services and Contract Administration
Director Procurement Services and Contract Administration
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1 Vacancy
Job Description
Job Title
Director Procurement Services and Contract AdministrationAgency
Tarleton State UniversityDepartment
Finance and AdministrationProposed Minimum Salary
CommensurateJob Location
Stephenville TexasJob Type
StaffJob Description
The Director Procurement Services and Contract Administration under general direction of the Assistant Vice President for Financial Operations/Assistant Chief Financial Officer manages and supervises staff to ensure all processes and functions for Procurement Services and Contract Administration are complete. This position provides oversight to the Procurement and Contracts units of Tarleton State University which includes the Historically Underutilized Business (HUB) Program. The position is directly responsible for the contracts and HUB functions. Supervises activities of staff and assists with training and professional development. Inoffice position in Stephenville Texas with work hours of MonFri; 8 AM5 PM or as work requirements indicate which may include afterhours weekends and some holidays.
Must have the ability to work remotely at the request of the university in times of inclement weather or other special circumstances.
Position Summary
Under the direction of the AVP for Financial Operations/Assistant CFO the Director Procurement Services and Contract Administration oversees the daytoday operations of the Procurement Services & Contract Administration office which includes planning organizing managing and enhancing operations and services in support of University objectives.
Essential Duties and Responsibilities:
Responsible for providing managerial direction and control for the activities in Procurement Contract Administration and the Historically Underutilized Businesses (HUB) Program.
Provides oversight and establishes internal policies and procedures related to the procurement of goods and services and contracting practices.
Responsible for providing managerial direction and control for the activities in Procurement Contract Administration and the HUB Program.
Plans directs and reviews the activities and operations of Procurement Services.
Leads the development and of the strategic direction for the unit.
Develops objectives and activities based on unit goals.
Develops maintains and implements unit policies and procedures.
Oversees and participates in the hiring and evaluation of unit staff.
Supervises directly and through subordinate supervisors all unit staff.
Oversees the development implementation communication and interpretation of federal and state laws and Procurement Policies & Procedures to Senior Management.
Generates and maintains required documentation and reports.
Directs the preparation and review of all contractual documents for the University.
Manages the overall review and accuracy of the formal bid tabulation value assessment and final award decisions.
Reviews prepares interprets and negotiates various documents and/or contracts including specifications for bidding purchasing agreements lease/purchase agreements conflict of interest policies and computer software programs.
Evaluates and approves exceptions to the bidding process.
Establishes and maintains strategic business relations with university administrators and vendors.
Identifies potential HUB vendors using electronic resources attending vendor fairs minority business councils etc.
Coordinates vendor forums mentorprotege program or other events to educate and provide exposure for HUB vendors.
Advises officials on administration of major service contracts.
Generates prepares and analyzes various purchasing data to identify cost saving opportunities and maximum value for the Universitys resources.
Develops projections for future needs in order to meet the needs and economy of the unit and the university.
Reviews all formal solicitation protests and contract claims and advises the AVP for Financial Operations/Assistant CFO on appropriate university response.
Collaborates and communicates with variable levels of University leadership and business partners.
Serves as lead pointofcontact for University procurement audits.
Leads in the development of effective procurement and contract administration strategies to best achieve institutional goals as specified by the Board of Regents and Senior Management.
Uses strategic sourcing tools and techniques to deliver datadriven best value contracts for the University.
Oversees the Universitys Historically Underutilized Business (HUB) Program. Ensures compliance with the Universitys good faith efforts.
Develops strategies to improve participation with historically underutilized businesses.
Ensures University is represented with regard to HUB initiatives and oversees the Universitys reporting requirements related to historically underutilized businesses.
Ensures University representation at forums professional conferences procurement seminars A&M System Procurement/HUB Meetings vendor expositions and as contractual liaison between contractors subcontractors tenants and customers.
Provides managerial direction and control of Purchasing Contract Administration Document Management and Special Project Management for the AVP for Financial Operations/Assistant CFO.
Performs other related duties as assigned.
Qualifications
Required Education and Experience:
Bachelors degree in applicable field; an equivalent combination of education and experience may be considered
Ten 10 years of experience in Business Administration Procurement Contracts or Supply Chain Management including five 5 years of related managerial experience.
Knowledge Skills and Abilities:
Analytical and strategic planning skills.
Strong interpersonal and communication skills.
Ability to professionally function in a fastmoving environment.
Certified Texas Contract Developer (CTCD) Certification required within 18 months of employment.
Preferred Education and Experience:
Masters Degree in applicable field.
Experience in state agency Procurement or Contract Administration.
Procurement Contract Management/Administration or Supply Chain Management Certification.
Salary
Commensurate with experience
Salary Range
Salary is commensurate with experience and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family the following benefits are also available to full time and qualifying part time employees:
Educational Benefits employee perks that help enrich grow and foster career and professional development:
Employee Health Wellness and Financial Planning
Fully covered employee health insurance
Reimbursement of Insurance Premium Deductions! The State of Texas contributes to eligible employees insurance coverages as of the 1stday of the month following 60 days of employment in an eligible position. For those who elect coverage PRIOR to the first of the month after 60 days of employment Tarleton State University will reimburse employees the State contribution towards health coverage during those first 60 days.
Dental insurance
Vision insurance
Retirement and Insurance programs
Tarleton employees enjoy one of the greatest PTO packages in the area!
Paid sick leave
Holiday pay
Vacation
Longevity pay
Paid Birthday Leave Tarleton State University awards all leaveeligible employees paid time off for their birthday!
Other
Complimentary tickets to all Athletic and Performing Fine Arts events!
Tarleton Employees enjoy two complimentary general admission tickets for athletics and performing fine arts events on campus! Join Texan Nation on the bleachers or in the auditorium.
Employee Wellness Release Time
Staff Gym Membership Discount with Campus Recreation
and other Tarleton Discounts
Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.
Application Procedure:
During the application process applicants have one opportunity to enter the requested information upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via Submit action.
Employment applications must include:
Completed online application
Cover Letter / Letter of Interest addressing qualifications
Curriculum Vitae or Resume
At least 3 current professional references and their full contact information
Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. See resume is not an acceptable entry in the job application. Incomplete applications will not be considered.
All positions are securitysensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
Required Experience:
Director
Employment Type
Full-Time
