Development Coordinator Events
Development Coordinator Events
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Job Description
If you are up for the challenge and would like to be considered for this position we would like to hear from you. The British Columbia Society for the Prevention of Cruelty to Animals (BC SPCA) is looking to fill the following career opportunity:
POSITION: Development Coordinator Events
STATUS: Permanent; FullTime
SHIFT: 35 hours per week
LOCATION: Provincial Office in Vancouver BC Hybrid
CLASSIFICATION: Exempt
WAGE: Hourly
CLOSING DATE: Open Until Filled
We welcome diversity value differences and foster inclusion in our employment practices.Find out more about our commitment to diversity and inclusion by reading ourFoundational Principleson our website. We invite applications from all qualified individuals who are philosophically aligned with our mission vision and values.
Reporting to the Senior Officer Events the Coordinator Events is responsible for planning and coordinating logistical aspects for key fundraising events and leading on implementation for specific initiatives. This position also has responsibilities around reporting analysis and process development and improvement. This role is primarily focused on our Signature Events (Vancouver and Victoria Offleashed Galas & Fur Balls). This role also supports the Vancouver LockIn for Love and may support/act as a resource for additional events for the Community Giving and Engagement team and across the organization as required.
This position is based out of the BC SPCA Provincial Office in Vancouver (Hybrid); however working effectively from home/offsite will also be required.
Whats it like working at the BC SPCA
Our Team:
The fundraising team prides itself on having created a fun supportive and positive work culture. We are resultsdriven and committed to excellence through professionalism compassion collaboration and innovation.
What we do:
Were passionate about helping animals live safe healthy and loved lives while also helping their humans too. Were the only animal welfare organization in BC that has the authority to enforce laws relating to animal cruelty. Were also one of North Americas most progressive animal welfare organizations with evidencebased standards of care.
The role of Coordinator Events:
The successful candidate will:
- Lead on specific aspects of stage programming including event video content and coordination of video production (talent location videographer etc).
- Maintain event resources such as document templates.
- Build and manage each events online ticket & auction system and manage guest lists
- Work with the events team with vendor volunteer and staff management
- Take a leadership role during events
- Taking a team lead role onsite during each event (from initial set up to postevent clean up) and acting as back up when event lead is unavailable.
- Develop work plans for various events including procurement of supplies coordinating with various teams on logistics providing event day support and assisting with the coordination of offline donations and receipting.
- Ensure all event revenues and expenses are tracked and donor information is accurately uploaded into Raisers Edge in a timely manner
- Manage auction and raffle prize inventory and import content to auction platform (currently Givergy).
- Build and maintain tracking for sponsorship and donation prospect/solicitation sponsorship deliverables and assist with deliverables when required.
- Assist with the production of digital and print materials including updating design files and some basic asset creation. Support with creation of program/video elements.
- Lead with input from Senior Officer Events on drafting and sourcing content from internal and external contacts for communications (stories photos and videos).
- Draft prepare and send event eblasts and update event websites including working with the Data Assets team to build and maintain distribution lists for mailings and eblasts.
- Develop and maintain relationships with industry peers while committing to continued education learning and innovation.
- Committed to making the BC SPCA a provincial notforprofit leader in the event space.
- Contribute to the growth of a culture of health & safety and volunteerism.
While every day is different a day in this role might include:
- Speaking with vendors to ensure that event day needs are fulfilled
- Taking meeting minutes and noting action items for various event meetings
- Managing guest lists and assisting with seating charts
- Reviewing event websites and making changes and adjustments as needed
- Building design assets for upcoming events
- Tracking revenue and reporting on trends or risks
What type of person are you
- A motivated and innovative problemsolver
- Empathetic and relationshipcentric with donors colleagues animals etc.
- Communicative collaborative and compassionate
- Adaptable but comfortable in your knowledge of the role and your capabilities
- In philosophical harmony with the mission vision values & strategic plan of the BC SPCA
What skills have you developed
- Postsecondary education plus a minimum of two 2 years experience in fundraising and events or an equivalent combination of education and experience acceptable to the employer.
- An understanding of events and fundraising strategy efficiency and best practices and how fundraising events can best achieve their goals is an asset.
- Experience with project coordination including the ability to work proactively and efficiently be well organized set and manage competing priorities establish procedures manage external contractors meet overlapping deadlines and problemsolve in an agile innovative fastpaced environment with only broad direction.
- Demonstrated ability to:
- Work collaboratively on shared projects with individual responsibilities and multiple priorities.
- Network and cultivate external relationships.
- Exercise judgement identify potential challenges and opportunities and bring forward solutions.
- Gather data calculate metrics and perform some analysis.
- Communicate clearly and respectfully at all levels with a diverse audience (both oral and written).
- Perform with exceptional attention to detail.
- Proficiency with:
- Microsoft Office Suite (required).
- Databases/CRMs/Digital Engagement Platforms such as Raisers Edge MailChimp & Givergy (asset)
- Graphic programs specifically Adobe and Canva (asset)
- Professional demeanor attire and presentation.
- Must be able to work some evenings and weekends and travel to different areas of the province as required.
- Must have a valid BC Class 5 Drivers License.
- Philosophical harmony with the mission vision and guiding principles of the BC SPCA.
Benefits:
- Fulltime salaried position
- Three weeks vacation plus 12 sick days
- BC SPCA Revenue Development team operates on a hybrid work model and offers opportunities for a modified work week
- Competitive extended health benefits on the 1st of the 4th month of employment
- Employer RRSP contributions of 7.5 on the 1st of the 4th month of employment
- Eligible for professional development after twelve months
- Positive workplace culture of collaboration innovation and respect
- YES! There are dogs in the office every single day! (And sometimes other animals too!
To be considered please submit both a resume and cover letter
with your application.
How to apply:
If you are up for the challenge are looking for an opportunity to be involved in a great cause and are legally entitled to work in Canada we would love to hear from you! Submit your resume and cover letter together as one document. Help us make a difference: https://spca.bc/aboutus/careers/
No telephone calls please. We thank you for your interest in joining the BC SPCA; however only those candidates selected for an interview will be contacted. Thank you for your understanding.
Other details
- Pay TypeSalary
- Min Hiring Rate$55700.00
- Max Hiring Rate$69657.00
Required Experience:
IC
Employment Type
Full-Time
