Document Control Archive Specialist
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Job Description
Key Responsibilities:
1. Document & Correspondence Management:
- Register all incoming and outgoing letters ensuring accurate documentation and tracking.
- Prepare various types of correspondence including technical letters official memos and reports.
- Notify relevant personnel of incoming letters and ensure timely action.
- Maintain and update the letter register ensuring clear and organized records of all correspondence.
- Ensure compliance with company policies and document control procedures.
2. Archiving & Records Management:
- Organize and maintain a structured archive system for easy document retrieval.
- Ensure that both physical and digital records are properly stored and updated.
- Assist the design department in archiving relevant project documents and drawings.
- Implement and improve document management processes to enhance efficiency.
3. Director Assistance:
- Assist and report directly to the directors providing support in documentrelated tasks.
- Manage and track important correspondence reports and confidential files as required.
- Act as a liaison between the General Manager and various departments ensuring smooth communication.
4. Language Support:
- Provide assistance in ArabicEnglish translations when needed particularly for official or technical documents.
- Ensure the accuracy of translated documents and support communication with Englishspeaking counterparts.
Requirements
- 5 years of experience in document control archiving or a similar role.
- Fluency in English (spoken and written) is mandatory.
- Strong knowledge of document control systems archiving procedures and office administration.
- Proficiency in Microsoft Office (Word Excel Outlook) and document management software.
- Experience in handling technical correspondence is an advantage.
- Excellent organizational communication and timemanagement skills.
- Ability to work independently and maintain confidentiality.
Preferred Qualifications:
- Prior experience in construction engineering or designrelated industries.
- Knowledge of ISO standards for document control and archiving best practices.
Employment Type
Full Time
Company Industry
Electric Power Generation / Nuclear Electric Power Generation / Services for Renewable Energy
