HR Assistant with German
HR Assistant with German
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Job Description
Mobility Assistant Virtual Talent Hub (VTH)
Location: Wrocaw / Warsaw
Hybrid model: 2 days office/3 days remote
Let us introduce you the job offer by EY GDS VTH a member of the global integrated service delivery center network by EY.
The opportunity
The mobility assistant (MA) will work with the respective mobility consultant (MC) to coordinate endtoend international mobility assignments into and out of the assigned region(s). Working together with the MC following the agreed scope of service you will ensure that assignees and the Business have consistent and exceptional assignment experiences.
Your key responsibilities
Process support:
- Work with the MC to support in the preparation of phases of inbound and outbound assignments(e.g. preassignment onassignment extension end of assignment and postassignment).
- Assist with the preparation amendment and finalization of cost estimates.
- Preparation of Global Assignments Letters local contracts where applicable and country specific addendums.
- Follow up with the assignee and the business to chase outstanding signed documentation such assignment letters and assignment agreement forms.
- Assist with the relocation and repatriation processes by liaising with the assignee and respective Relocation Management Company healthcare provider etc.
- Assist with onboarding processes including EC (Employee Central) processes.
- Action pre on and postassignment events for assignees (e.g. payment of allowances expense reimbursements payroll input social security payments tracking and auditing of leave manage tax payments) to help ensure an exceptional assignee experience.
- Assist with the exit processes including EC (Employee Central) processes.
- Deal with followup questions/queries from assignees (e.g. completion of forms and operational aspects).
- Copy MC into all assignee communications and ensure MC is updated on case management.
- Assist MC in conjunction with Finance with the processing and payment of internal and external invoices.
- Assist with local annual budgeting forecasts and accruals as appropriate.
- Assist with assignee compensation reviews including bonus eligibility
Record maintenance:
- Maintain data and update the Global Mobility Tool (GMT) to enable efficient and accurate reporting.
- Regularly review GMT checklists and dashboards to ensure completion.
Mobility team integration:
- Adhere to and demonstrate the EY Mobility Norms and Behaviors.
- Apply one team mindset to daily practice and interaction.
- Fully engage in global and team regional calls.
- Attend learning opportunities e.g. open house calls.
Skills and attributes for success
- Demonstrate a strong customer service mindset and a desire to deliver exceptional service.
- Strong communications skills with the ability to communicate effectively with colleagues at all levels including internal and external partners and vendors.
- Strong organizational skills attention to detail ability to prioritize objectives and management all aspects of the role.
- Strong computer skills in Microsoft Office applications (Word Excel PowerPoint Teams) and analytical skills.
- Experience in working with data bases document sharing tools etc.
- Able to work independently and effectively in a fast paced demanding environment.
- An appropriate level of business acumen.
- Ability to handle sensitive information in a confidential and tactful manner.
- Curiosity and motivation to acquire new skills as necessary.
- Fluent in English and local language (German) of assigned region (GSA)
- Flexibility with schedule to support assignees and work with mobility teams in different time zones.
- Ability to work overtime and handle increased workload during peak season.
- Ability to work within a multicultural team
What we offer
EY Global Delivery Services (GDS) is a dynamic and truly global delivery network. We work across ten locations Argentina China Hungary India the Philippines Poland Sri Lanka Mexico Spain and the United Kingdom and with teams from all EY service lines geographies and sectors playing a vital role in the delivery of the EY growth strategy. From accountants to coders to advisory consultants we offer a wide variety of fulfilling career opportunities that span all business disciplines. In GDS you will collaborate with EY teams on exciting projects and work with wellknown brands from across the globe. Well introduce you to an everexpanding ecosystem of people learning skills and insights that will stay with you throughout your career.
- Continuous learning:Youll develop the mindset and skills to navigate whatever comes next.
- Success as defined by you:Well provide the tools and flexibility so you can make a meaningful impact your way.
- Transformative leadership:Well give you the insights coaching and confidence to be the leader the world needs.
- Diverse and inclusive culture:Youll be embraced for who you are and empowered to use your voice to help others find theirs.
About EY
EY Building a better working world
EY exists to build a better working world helping to create longterm value for clients people and society and build trust in the capital markets.
Enabled by data and technology diverse EY teams in over 150 countries provide trust through assurance and help clients grow transform and operate.
Working across assurance consulting law strategy tax and transactions EY teams ask better questions to find new answers for the complex issues facing our world today.
If you can demonstrate that you meet the criteria above please contact us as soon as possible.
The exceptional EY experience. Its yours to build.
In compliance with the requirements of the Whistleblower Protection Act our company has established the Procedure for reporting breaches of law and undertaking appropriate followup actions. Any misconduct should be reported through the EY Ethics Hotline.
Employment Type
Full Time
