Event Services Assistant

Student Union

Posted on : 08-04-2025

Employer Active

1 Vacancy

Job Alert

You will be updated with latest job alerts via email

Valid email field required

Send jobs

Send me jobs like this

Job Alert

You will be updated with latest job alerts via email

Valid email field required

Send jobs

Job Location

San Jose, CA - USA

Monthly Salary

Not Disclosed

Salary Not Disclosed

Vacancy

1 Vacancy

Posted on : 08-04-2025

Job Description

Position Type:
Event Services/Office Assistant

Date Posted:
4/3/2025

Location:
San Jose CA

Job Title: Event Services Assistant
Classification Title: Student Assistant I
Job Code/Grade: Hourly NonExempt
Department: Event Services
Supervisor: Supervisor Event Services Scheduling
Location: Student Union

The Student Union of San Jose State University is 501(c) 3 nonprofit auxiliary that maintains two major facilities at San Jos State University in downtown San Jos California. These facilities include the Diaz Compean Student Union Building the Provident Credit Union Event Center and the Spartan Recreation and Aquatic Center. The Student Union functions as part of the Student Affairs Division on campus and is governed by a Board of Directors made up of a student majority faculty and administrators.

Mission
The Student Union Inc. of San Jose State University supports the development growth and wellbeing of students and the campus community by providing diverse programs desired services and quality facilities to enhance the collegiate experience.

Job Summary
Under the direct supervision of the Scheduling Supervisor the Event Service Assistant provides administrative support and works with various student organizations and university departments in answering question about events and services provided scheduling meetings and special events at the Student Union and other campus facilities.

Essential Functions and Tasks
Serves as the first point of contact; answers questions provides directions and assists staff students and guests inperson by phone and email in a positive and supportive manner.
Performs administrative duties word processing data entry spreadsheets compile reports general office tasks and small project work.
Works with student groups campus departments faculty staff and offcampus organizations in scheduling facilities for nonacademic events.
Communicates with Event Services and Operations Staff as needed for room setups equipment and custodial needs.
Responsible for enforcing Student Union and University policies and procedures as they relate to the scheduling of nonacademic events.
Assists professional staff with administrative tasks such as mail distribution supply orders preparing of forms etc.
Assist with intake of money for facility use rentals and events as needed.

Knowledge Skills and Abilities (KSAs)
Previous experience in an office environment with administrative duties excellent data entry skills ability to organized manage multitasks and meet agreedupon deadlines.
Knowledge of program policies and procedures and ability to manage situations which require resolution and problem solving.
Ability to collaborate with other departments on multiple projects while staying focused and on task
Experience in computer applications such as: Google Suite (Gmail Docs Slides Sheets Forms etc. Microsoft Office (Word Excel PowerPoint etc..

Qualification and Specifications
Must be a matriculated SJSU student and continuously enrolled at least halftime* during the academic term. *Halftime is defined as follows: Enrollment Status Halftime Units Undergraduate and Post baccalaureate Students 6.08.0 hours/semester
Must have 1 year previous experience in an office setting with proven customer service experience required.
Current First Aid/CPR/AED certification American Red Cross preferred or obtained within six months of hire date. Online certifications will not be accepted.

Physical Demands and Work Environment
1. The position works in a wide variety of environments including both a typical office as well as indoor facility in a programoriented environment.
i. The physical demands of this position are described below

Sitting walking twisting bending climbing pulling pushing squatting crawling kneeling balancing reaching and coordination (eye hand foot).
Lifting and Carrying frequently 510lbs occasionally 1015lbs.

2. In general the position works a schedule based on business needs 9 a.m. 5 p.m. Monday Friday and may require evening and weekend work as needed.
i. When school is in session may work up to but not in excess of 20 hours per week (among all concurrent positions).
ii. When classes are not in session (i.e. summer break) may work up to but not in excess of 40 hours per week.

Minimum Hourly Salary: $18.00 Maximum Hourly Salary: $20.75

This position is nonexempt from the provisions of Section 1 of the California Industrial Welfare Commission Orders.
In general the position works a schedule based on business needs and requires early morning evening and weekend work.
When school is in session student assistant may work up to but not in excess of 20 hours per week (among all concurrent positions).
When classes are not in session (i.e. summer break) student assistant may work up to but not in excess of 40 hours per week.

Benefits
This position is employed through Student Union at San Jose State University which offers employees to receive 40 hours of sick pay during the calendar year.

Equal Opportunity/Affirmative Action
The Student Union of San Jos State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of race color religion national origin age sex marital status pregnancy disability veterans status or sexual orientation consistent with applicable federal and state laws. The Student Union and SJSU have a firm and unambiguous commitment to the active elimination of discrimination and the affirmative recruitment of a diverse multiracial community of students faculty and staff. California State University (CSU) Learning & Development Within the first month all employees are required to complete the following compliance online training sessions through CSU Learn the Universitys employee training platform. Employees will be enrolled in the training soon after their appointment is processed and will be notified via email from

CSU Injury and Illness Prevention Program one time course
CSU Preventing Discrimination and Harassment for NonSupervisors required every two years
CSU Sexual Misconduct Prevention Program (Title IX) required every year
Data Security and FERPA required every two years
Hazard Communication Cal/OSHA one time course
SJSU COVID19 Health and Safety Protocols Training one time course

Background Check and Fingerprinting
Student Union employees are required to undergo and completed a successful background check that includes verification of employment and education as well as a check of criminal records for employment. Candidates for positions where the employee will come in regular contact with minors and cash management will be required to be fingerprinted. This policy includes emergency hires and may also be applicable to volunteers depending on the work they will be doing.

In some cases the background check will include a credit check and/or a Department of Motor Vehicles check as well as a check of licenses and certificates when applicable. All background checks are conducted through the Student Union thirdparty vendor Accurate Background.

California Child Abuse and Neglect Reporting Act
All Student Union at San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Employment Type

Temp

Company Industry

Key Skills

Apply Now

About Company

Student Union

Report This Job

Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.

Start Now

Dr.Job AutoApply

3X your job search with AutoApply's AI for faster dream job results.

Event Services Assistant

Student Union

Job Description

Employment Type

Company Industry

Key Skills

About Company

Similar Jobs

Client Services Specialist

Food Services Specialist (Part Time)

Field Services Technician (Contract to hire)

Medical Assistant

Medical Assistant

Medical Assistant

Assistant Manager

Medical Assistant