Administrative Support Specialist 12M - School Based - Norrisville Elementary School - July 1 Vacancy
Administrative Support Specialist 12M - School Based - Norrisville Elementary School - July 1 Vacancy
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Job Description
Human Resources Office
102 S. Hickory Avenue Bel Air Maryland 21014
Telephone:
Email:
VACANCY ANNOUNCEMENT AN EQUAL OPPORTUNITY EMPLOYER
March 20 2025
HCPS is committed to recruiting and retaining effective and diverse educators and staff to build a climate of student success and improve learning experiences for every child in every classroom.
ADMINISTRATIVE SUPPORT SPECIALIST SCHOOLBASED 12MONTH
Norrisville Elementary School
July 1st Vacancy
This class is the third level in the Administrative Support series. Incumbents provide specialized support services requiring a broad knowledge of the organization for an assigned function or department such as serving as a secretary lead worker or a specialist related to support for functions such as transportation finance purchasing risk management certification and/or library. Based on assignment responsibilities may include overseeing library processing; coordinating purchasing and materials management; coordinating field trips and related transportation activity; and/or supporting risk management and workers compensation processing activities; serving as lead secretary and/or office manager; processing certificate actions and/or financial transactions; and preparing payroll reports and budget projections. Based on assignment some incumbents may serve as lead workers.
This position requires a broad knowledge of the organization and under minimal supervision provides specialized administrative support services to the assigned school and/or department.
ESSENTIAL DUTIES AND
RESPONSIBILITIES MAY
INCLUDE
These items are intended only as examples of the various types of job duties to be performed; specific position assignments will vary depending on the needs of the department. The omission of specific duties does not exclude them from the position if the work is a similar related or logical assignment to the position.
Coordinates operational administrative activities and resources for assigned service area. Receives researches gathers information and processes requests and/or responds to inquiries. Assists in conveying and implementing policies and procedures of assigned area.
Manages calendars and/or dockets. Arranges meetings and location and equipment logistics. Prepares and distributes agendas correspondence informational materials and meeting minutes ensuring documents adhere to applicable standards. May make travel arrangements.
Conducts internal and external customer relations via email telephone and in person. Responds to requests researches and resolves inquiries and issues and conveys information regarding policies and procedures. Seeks appropriate contact or resource for information as required and provides responses in a timely manner.
Enters and maintains data in department databases. Researches and locates information provides status/disposition updates prepares documents and generates reports that are of a timesensitive nature and adhere to applicable standards.
Based on assignment may perform specialized activities such as preparing and processing administrative documents related to accounts payable/receivable purchasing and travel expenses; providing budget tracking and expense reporting; risk management; library services; maintaining necessary forms supplies and information resources in assigned locations; serving as designated office manager or administrative support lead worker; and/or other related activities.
Performs other duties of a similar nature and level as assigned.
ESSENTIAL DUTIES AND RESPONSIBILITIES SPECIFIC TO SCHOOLBASED MAY INCLUDE
Develops maintains efficient documentation and filing system for both paper and electronic records.
Coordinates the administrative support processes of the school office.
Offers input and updates office management procedures as needed.
Serves as an administrative support lead worker delegating work assignments and monitoring the completion of work.
Signs various types of correspondence requisitions etc. on behalf of the supervisor as directed.
Manages updates verifies data in databases to assure accuracy and information is current.
Maintains and submits thorough attendance and payroll records and reports.
Serves as schools bookkeeper maintaining recording reconciling and balancing accounts following HCPS standard operational procedures through school activity fund accounts. Makes timely deposits of all funds.
Maintains accurate records of annual allocations and expenditures for the school budget.
Receives stores and presents purchase card (Pcard) records upon request.
Ensures operation of standard office equipment (e.g. photocopier facsimile machine postage meter) troubleshooting malfunctions calling for repairs and maintaining equipment inventory.
SALARY
This is a fulltime twelvemonth position. Salary range based on Grade 8 of the FYHCEAESP Salary Schedule for Twelve Month Clerical and Transportation Specialists Salary: $46446 Maximum Earnings Potential $70191. Those who are entering or returning to employment with Harford County Public Schools will begin on Step 1
Full salary schedules can be found at the bottom of the Current Vacancies webpage HCPS offers an expansive benefits package including individual and family medical vision dental life insurance retirement savings pension paid time off and more.
For a complete list of benefits please visit the Employment Benefits section of the Human Resources webpage: For more information on holidays and paid time off please refer to the Holidays and Leave Provisions sections of the HCEAESP Negotiated Agreement: FLSA: NonExempt
TRAINING AND EXPERIENCE REQUIRED
High School Diploma or GED.
Four years of office or administrative support experience.
Associate of Arts degree from an accredited college or university is preferred.
Previous experience with bookkeeping and maintenance of general accounting and financial records in a business related function is strongly preferred.
Microsoft Office Suite (Word and Excel) proficiency is required.
KNOWLEDGE OF:
Organizational governance including structural and informal lines of authority;
Proper etiquette in handling confidential or sensitive information with discretion;
Project and resource coordination methods;
Mathematical principles bookkeeping and cashiering;
Data entry and data management;
Modern office equipment.
SKILL IN:
Utilizing a computer and relevant software applications;
Managing time and shifting priorities;
Multitasking;
Coordinating administrative projects;
Using information systems for data storage research and reporting;
Maintaining tact and confidentiality necessary to represent top management;
File management and storage techniques and practices using good organization;
Providing guidance assistance and/or interpretation to others regarding the application of procedures and standards to specific situations;
Providing advanced internal and external customer service;
Communication interpersonal skills as applied to interaction with coworkers supervisor the general public etc. sufficient to exchange or convey information and to receive work direction.
HOW TO APPLY
Employment applications are accepted online only. To access the application visit the Employment Opportunities section of the HCPS website at . If you have questions or require assistance to complete the online employment application contact the Human Resources Office at.
DEADLINE
Online employment applications will be accepted until filled.
The Board of Education of Harford County is committed to providing an inclusive and welcoming environment for all employees and applicants. We adhere to the principles of equal opportunity in all aspects of employment and do not discriminate on the basis of race color national origin sex (including pregnancy and related conditions sexual orientation and gender identity) religion disability age genetic information or any other characteristic protected by applicable federal state or local laws.
In accordance with Title IX of the Education Amendments of 1972 Title VI of the Civil Rights Act of 1964 and Title VII of the Civil Rights Act of 1964 the Board of Education of Harford County prohibits discrimination based on sex race color national origin religion or any other protected characteristic in any program or activity it operates. The Board of Education of Harford County encourages applications from all qualified individuals.
Inquiries or concerns about your rights related to Title IX can be directed to our Title IX Coordinator Dr. Eric Davis at 102 South Hickory Ave Bel Air MDor . Inquiries related to your rights under Title VI or Title VII can be directed to our Coordinator of Investigations Ms. Renee McGlothlin ator . Harford County Public Schools nondiscrimination policy can be accessed here: NONDISCRIMINATION POLICY: (hcps) and found on the HCPS website under Board of Education Policies and Procedures. Harford County Public Schools nondiscrimination statement can be accessed here: NONDISCRIMINATION STATEMENT: (hcps) and found on HCPS homepage.
AFFIRMING EQUAL EMPLOYMENT IN PRINCIPLE AND PRACTICE
Required Experience:
Unclear Seniority
Employment Type
Full-Time
