Facilities Coordinator London Part-Time Contract

About the role:

Responsibilities:

• Creating a warm professional and welcoming first impression for our guests clients and employees at one of our reception desks
• Coordinating with and managing vendors who handle daytoday operations and maintenance of our office building such as deliveries office supplies and daily janitorial services
• Working with our building management to ensure building systems including HVAC electrical and plumbing systems are up to standard and submitting tickets for support as needed
• Partnering with the extended Facilities team to ensure the London office operations are running smoothly and providing a safe functional and comfortable environment for employees in addition to light event support
• Addressing any facility or workplace issues (elevator down restroom flood refrigerator not cooling etc) promptly to include engaging the right vendor to address the issue
• Helping to support our office processes such as the mailing system office supplies employee and company priority mail shipping requests and tracking delivery requests and returns
• Monitoring and responding to an internal ticketing system within Service Level Agreements providing excellent customer service and experience to fellow employees
• Developing and preserving office culture and norms for example our guest policies
• Partnering closely with People Operations Security and vendors to ensure that our office supports focused work and the fruitful exchange of ideas
• Coordinate and execute furniture moves to support meetings and events across campus including arranging tables chairs and equipment while adhering to proper lifting techniques and safety protocols for items up to 35 pounds

You might be a good fit if you have:

• 3 years of experience in facilities coordination and building operations
• Working knowledge of facilitiesrelated systems like HVAC elevators plumbing various building equipment like lighting systems and infrastructure with the ability to supervise maintenance repairs and services
• Knowledge of technological regulatory and facility trends related to building management
• A service and solutionbased mindset/internal customer orientation and excitement to take on essential but behindthescenes tasks to help our teams do impactful work
• Willingness to roll up your sleeves and handle daytoday tasks as they ariseno task is too big or too small
• Excellent organizational skills strong communication abilities (both verbal and written) and ability to multitask

Strong candidates may also:

• Have prior experience with vendor management food and beverage service and hospitality
• Be interested in artificial intelligence and care that it is developed safely and beneficially
• Have experience with managing permit license and inspection requirements ensuring facilities meet all mandated regulations
• Enjoy juggling multiple projects especially in a fastpaced and dynamic startup environment

Compensation (GBP):

• This position is a 6month parttime contract for 25 hours per week onsite following core business hours of 10am 3pm Monday to Friday with occasional flexibility to cover early evening events until 6pm. The expected hourly rate for this role is 55 which equates to a weekly salary of approximately 1375 before tax deductions and usual payroll processing.
• Annual leave entitlement will be prorated based on the 6month contract duration and 25hour work week in line with UK statutory requirements.

Role Specific Location Policy:

• This role is expected to be in our London office for all working hours.