Departmental Analyst- DTMB Fleet Coordinator
Departmental Analyst- DTMB Fleet Coordinator
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Job Description
Job Title: Departmental Analyst DTMBFleet Coordinator
Location: Elliot Larsen Building
Department: Financial Services Dept.
Reports To: Brad Weber
Job Type: Full time 6 month contract
Salary: $23 hourly/ paid weekly
Job Summary:
We are seeking a highly motivated and detailorientedDepartmental Analystto serve as theDTMBFleet Coordinator. This role involves assisting with the management and coordination of the Wireless Device Inventory AP Mail and AP Statements and providing analytical support by crossreferencing Fleet and Verizon software data with Excel. The ideal candidate will have a strong background in communication organization and data analysis along with a keen eye for detail.
Key Responsibilities:
Fleet Coordination & Management:
- Oversee and track the departments fleet operations ensuring accurate records of all vehicles and wireless devices.
- Maintain and update fleet inventory systems and ensure seamless communication across departments regarding fleet status.
Wireless Device Inventory:
- Assist in the inventory management of wireless devices ensuring accurate tracking allocation and updating of inventory records.
- Collaborate with vendors and internal teams to ensure timely procurement returns and maintenance of wireless devices.
AP Mail and AP Statements:
- Assist with the processing and review of Accounts Payable (AP) mail and AP statements ensuring accuracy and adherence to policies.
- Crossreference and reconcile AP statements with fleetrelated transactions to maintain financial integrity.
Data Analysis & Reporting:
- Utilize Excel to crossreference and analyze data from Fleet and Verizon software to identify trends discrepancies and actionable insights.
- Prepare reports on fleet performance wireless device status and financial data for management review.
Communication & Organization:
- Serve as a key point of contact between various internal departments fleet management teams and external vendors.
- Demonstrate excellent written and verbal communication skills to clearly convey complex information in a concise and effective manner.
- Provide organizational support in coordinating fleetrelated projects tasks and schedules.
Qualifications:
- Bachelors degree in Business Administration Supply Chain Management Data Analysis or a related field (preferred).
- Proven experience with fleet management wireless device inventory or similar administrative roles.
- Strong proficiency in Microsoft Excel including advanced functions like pivot tables VLOOKUP and data analysis techniques.
- Experience working with Verizon software and fleet management systems (preferred).
- Exceptional organizational skills and attention to detail.
- Strong verbal and written communication skills to effectively collaborate across teams.
- Ability to manage multiple tasks and projects simultaneously working well under deadlines.
Skills & Competencies:
- Analytical Thinking:Ability to analyze and interpret complex data with a focus on identifying trends and making recommendations.
- ProblemSolving:Proactively address and resolve issues related to fleet coordination inventory management and AP discrepancies.
- Communication:Excellent communication skills for interacting with both internal teams and external vendors or partners.
- Organization:Ability to organize and prioritize work in a fastpaced detailoriented environment.
Additional Information:
- This position may require occasional travel to manage fleetrelated tasks or meet with vendors.
- The role may also involve occasional overtime to meet critical deadlines.
#INDOAK
Required Experience:
IC
Employment Type
Full-Time
