Administrative Assistant - Office

Description

Paper Excellence is a diversified manufacturer of pulp and paper including printing and writing packaging and specialty papers. We believe in the enduring value of woodbased products in global markets and have built a large network of mills and chipping plants to produce them competitively. Through our distinct approach to operational excellence we deliver highquality and costeffective products to international customers.We operate 7 facilities in Canada producing over 2.8 million tonnes annually with a workforce of more than 2800 strong.

We are currently looking for a fulltime permanent Administrative Assistant Office to work out of our Richmond Head Office. Reporting to the Corporate HR Manager this candidate will provide continuous support to all staff within the office and ensure the daytoday success of business operations. In addition this candidate will assist in maintaining the general organization of the office.

Responsibilities

• Ensure the tidiness and organization of the office mail room
• Receive incoming parcels and couriers from various mail carriers
• Plan organize and schedule meetings and book meeting rooms
• Produce edit and distribute correspondence memos letters and forms
• Responsible for operating the head office switchboard and directing all incoming calls as appropriate
• Assist in the preparation of regularly scheduled reports
• Prepare travel request forms and book travel arrangements
• Prepare and reconcile expense reports
• Assist in ordering office supplies business cards etc
• Prepare invoices payment application forms and monitor status
• Maintain the cleanliness of all meeting rooms
• Assist in the set up and take down of meeting rooms
• Prepare documents for approvals and monitor status
• Provides admin support to various departments
• Manages building access card and pay parking system
• Maintain filing system
• Other duties and projects as assigned

Competencies

• Professional demeanor and strong customer service & interpersonal skills
• Excellent communication skills both written and verbal
• Team player and ability to interact with all individuals in all levels within the organization
• Ability to work independently with minimum supervision
• Strong willingness to help all departments
• Strong willingness to learn different programs processes protocols
• Excellent organizational skills / ability to prioritize and meet deadlines
• Attention to detail

Qualifications & Experience

• Knowledge of office management systems such as Microsoft Office Outlook etc
• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• At least 1 year of experience in an administrative/receptionist role
• Administrative/Receptionist Certificate or college degree considered a strong asset

Hourly salary: $25.00 per hour

Benefits:

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Vision care benefits

Financial benefits

• Life insurance
• Pension plan

Long term benefits

• Longterm care insurance

Other benefits

• Free parking available
• We encourage Indigenous persons youth and newcomers to apply.