Virtual Administrative Assistant (KIEPL)
Virtual Administrative Assistant (KIEPL)
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54000 - 54000
1 Vacancy
Job Description
This is a remote position.
Work Schedule: Monday to Friday 8:00am to 5:00pm Sydney Time with 1 hour unpaid break.
Responsibilities:
- Manage and optimize the use of Ascora for job tracking invoicing and client management
- Document and standardize all recurring business processes to create a comprehensive operations manual
- Handle client communications including inquiries quotes and follow-ups
- Audit job notes materials and labor inputs to ensure accuracy and profitability
- Assist in the preparation of tenders for government contracts
- Coordinate with field staff to ensure timely and accurate job information
- Generate and send invoices following up on payments when necessary
- Identify inefficiencies in current processes and propose solutions
Scope:
- Full-time virtual position with occasional team meetings
- Direct reporting to the business owner with high level of autonomy
- Responsible for managing and improving all administrative processes
- Key role in preparing the business for potential future sale through systematic documentation
Requirements
- Proven experience in administrative roles preferably in a service-based industry
- Strong proficiency in Microsoft Office suite and ability to quickly learn new software systems
- Excellent organizational skills with a keen eye for detail
- Outstanding written and verbal communication skills
- Self-motivated with the ability to work independently and proactively
- Experience with process documentation and improvement
- Familiarity with job management software (Ascora experience a plus)
Independent Contractor Perks
- HMO Coverage for eligible locations
- Permanent work from home
- Immediate hiring
Proven experience in administrative roles, preferably in a service-based industry Strong proficiency in Microsoft Office suite and ability to quickly learn new software systems Excellent organizational skills with a keen eye for detail Outstanding written and verbal communication skills Self-motivated with the ability to work independently and proactively Experience with process documentation and improvement Familiarity with job management software (Ascora experience a plus) Independent Contractor Perks HMO Coverage for eligible locations Permanent work from home Immediate hiring ZR_24877_JOB
Employment Type
Full Time
